Remote Event Catering Coordinator

Placements24; Mossel Bay; Hybride; ZAR 360 000 - 480 000; Plein temps

Avantages offerts par ce poste

Fully remote position

Competitive salary

Exposure to a growing virtual events行业

Professional development opportunities

Résumé du poste

Placements24 is seeking a highly organized Remote Event Catering Coordinator to manage catering for virtual and hybrid events. You will liaise with clients, caterers, and delivery services, coordinating menus, timelines, and budgets from a remote location.

The role requires strong communication, meticulous planning, and the ability to juggle multiple event streams. Prior remote-work experience and knowledge of food safety standards are a plus.

Qualifications

• 3+ years in event planning or catering coordination with strong logistics focus.
• Proven ability to manage complex projects and meet deadlines.
• Excellent organizational, communication, and interpersonal skills.
• Experience working remotely using virtual collaboration tools.
• Strong negotiation and vendor management capabilities.
• Detail-oriented with proactive problem-solving approach.
• Familiarity with food safety standards is a plus.
• Ability to work independently from a remote location.

Responsabilités

• Coordinate catering logistics for virtual and hybrid events, including menu selection, vendor management, and delivery scheduling.
• Serve as the primary point of contact for clients regarding all catering-related inquiries and needs.
• Source and vet third-party catering partners in various geographic locations, ensuring quality and reliability.
• Develop detailed catering plans, including timelines, budgets, and contingency plans for each event.
• Manage and track catering budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Oversee the ordering and confirmation of food and beverage packages, including special dietary accommodations.
• Troubleshoot and resolve any issues that arise during the catering execution phase of events.
• Maintain accurate event records and client communication logs within the company's CRM system.
• Stay informed about industry best practices for remote catering and virtual event F&B.

Connaissances

Event planning

Catering coordination

Logistics

Project management

Communication

Interpersonal skills

Remote work

Vendor management

Negotiation

Attention to detail

Food safety

Virtual collaboration tools

Outils

Zoom

Slack

Asana

Description du poste

About the Role

Our client, a rapidly expanding virtual and hybrid event services company, is seeking a highly organized and proactive Remote Event Catering Coordinator. This position will be responsible for the logistical planning and execution of catering components for events managed by the company, all conducted remotely. You will liaise with clients, third-party caterers, and delivery services to ensure seamless food and beverage experiences for attendees, regardless of their physical location. This is a fully remote role, demanding excellent communication, meticulous planning, and the ability to manage multiple event streams simultaneously. You will be a crucial link in delivering exceptional catering experiences virtually.

Key Responsibilities

• Coordinate catering logistics for virtual and hybrid events, including menu selection, vendor management, and delivery scheduling.
• Serve as the primary point of contact for clients regarding all catering-related inquiries and needs.
• Source and vet third-party catering partners in various geographic locations, ensuring quality and reliability.
• Develop detailed catering plans, including timelines, budgets, and contingency plans for each event.
• Manage and track catering budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Oversee the ordering and confirmation of food and beverage packages, including special dietary accommodations.
• Troubleshoot and resolve any issues that arise during the catering execution phase of events.
• Maintain accurate event records and client communication logs within the company's CRM system.
• Stay informed about industry best practices for remote catering and virtual event F&B.

Requirements

• Minimum of 3 years of experience in event planning, catering coordination, or a similar role, with a strong emphasis on logistics.
• Proven ability to manage complex projects and multiple deadlines in a fast-paced environment.
• Excellent organizational, communication, and interpersonal skills.
• Experience working remotely and proficiency with virtual collaboration tools (e.g., Zoom, Slack, Asana).
• Strong negotiation and vendor management skills.
• Detail-oriented with a proactive approach to problem-solving.
• Familiarity with food safety standards is a plus.
• Ability to work independently and manage time effectively from a remote location.

Benefits

• Fully remote position offering significant flexibility and autonomy.
• Competitive salary as a full-time employee.
• Opportunity to be part of a growing company in the dynamic virtual events industry.
• Exposure to a wide range of client events and catering scenarios.
• Professional development opportunities in event and catering management.