Remote Catering Event Planner

Placements24; Klerksdorp; Hybrid; ZAR 420,000 - 600,000; Full time

Benefits offered by this job

Fully remote work

Job summary

Placements24 is seeking an organized Remote Catering Event Planner to design, plan, and execute catering experiences for virtual and hybrid events for a global clientele. You will work with clients, select caterers, design menus, and ensure smooth logistics in a remote-first setup.

The role requires strong coordination, creativity in culinary proposals, and the ability to manage multiple vendors and timelines independently.

Qualifications

• Minimum of 4 years of experience in event planning, with a significant focus on catering or food & beverage management.
• Proven ability to manage complex logistics and coordinate multiple vendors.
• Exceptional organizational, communication, and client relationship management skills.

Responsibilities

• Manage end-to-end planning and execution of catering for virtual and hybrid events.
• Consult with clients to understand event objectives, guest profiles, dietary restrictions, and budget constraints.
• Source and vet potential catering partners from our approved vendor network based on client requirements.
• Develop creative and customized menu proposals, incorporating local or themed culinary experiences.
• Coordinate all logistical details, including delivery schedules, setup instructions, and platform coordination.
• Maintain client communications with regular updates and prompt inquiries handling.

Skills

Event planning

Vendor management

Client relations

Remote work

Education

Bachelor's degree in Hospitality Management or Event Management

Tools

Zoom

Slack

Asana

Job description

About the Role

Our client, a leading virtual event and catering solutions provider, is seeking a highly organized and creative Remote Catering Event Planner to join their fully remote team. In this role, you will be responsible for conceptualizing, planning, and executing seamless catering experiences for virtual and hybrid events hosted by clients globally. You will work closely with clients to understand their needs, select appropriate caterers from our network, design custom menus, and ensure all logistical aspects are handled with precision. This is a unique opportunity for an experienced planner to leverage their skills in a flexible, remote-first environment, contributing to innovative event solutions.

Key Responsibilities

• Manage the end-to-end planning and execution of catering for virtual and hybrid events.
• Consult with clients to understand event objectives, guest profiles, dietary restrictions, and budget constraints.
• Source and vet potential catering partners from our approved vendor network based on client requirements.
• Develop creative and customized menu proposals, incorporating local or themed culinary experiences where appropriate.
• Coordinate all logistical details, including delivery schedules, setup instructions for clients, and coordination with virtual event platforms.
• Manage client communications, providing regular updates and addressing inquiries promptly and professionally.
• Oversee catering budgets, ensuring cost-effectiveness and profitability for each event.
• Troubleshoot any issues that arise during the planning or execution phase, ensuring a smooth experience for clients and guests.
• Collaborate with internal marketing and operations teams to continuously improve service offerings.
• Maintain accurate client records and event documentation within the company's CRM system.

Requirements

• Minimum of 4 years of experience in event planning, with a significant focus on catering or food and beverage management.
• Proven ability to manage complex logistics and coordinate multiple vendors simultaneously.
• Exceptional organizational, communication, and client relationship management skills.
• Experience working with virtual or hybrid event formats is highly desirable.
• Proficiency in event management software and virtual collaboration tools (e.g., Zoom, Slack, Asana).
• Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
• A creative mindset with a strong understanding of culinary trends and presentation.
• Must have a reliable internet connection and a dedicated home office setup.
• Bachelor's degree in Hospitality Management, Event Management, or a related field is preferred.
• Demonstrated ability to adapt to changing client needs and event requirements.

Benefits

• This position offers the distinct advantage of being fully remote, providing unparalleled flexibility in your work environment.
• Our client offers a competitive contract rate, commensurate with your experience and expertise.
• You will have the opportunity to work on diverse and exciting events for a global clientele.
• We provide access to a robust network of catering partners and the tools necessary to excel in your role.
• This is a chance to be part of an innovative company shaping the future of virtual and hybrid events.
• Join our remote-first team and experience a new way of planning exceptional catering experiences.