Dedicated Administrative Coordinator

Placements24; Centurion; Hybrid; ZAR 450,000 - 650,000; Full time

Benefits offered by this job

Health & wellness programs

Virtual team events

Home office stipend

Performance bonuses

Job summary

WhatJobs Direct is seeking an exceptional Dedicated Administrative Coordinator for a fully remote role. You will streamline operations, manage complex executive calendars, coordinate projects, and facilitate cross-functional communication in a global virtual workplace.

Ideal candidates are highly organized, proactive, and have strong attention to detail, with experience in handling confidential information and supporting senior leaders.

Qualifications

• Proven experience as Administrative Coordinator or similar high-responsibility admin role.
• Excellent written and verbal communication, especially in remote settings.
• Proficient with MS Office and cloud-based collaboration tools (Google Workspace, Teams).
• Strong organizational and time-management skills for complex schedules.
• Ability to handle confidential information with discretion.
• Self-motivated, independent, and collaborative in a virtual team.
• Experience with project management software is a plus.

Responsibilities

• Manage calendars and schedules for multiple executives across time zones.
• Coordinate virtual meetings, prepare agendas, distribute materials, document outcomes.
• Prepare reports, documents, and presentations with accuracy and professional presentation.
• Serve as a communications liaison via email, phone, and virtual platforms.
• Maintain digital records and data integrity with organized filing systems.
• Support onboarding for remote hires and assist with procurement for remote offices.
• Track deliverables, update project status, and facilitate collaboration across teams.
• Conduct research and data analysis tasks as needed by senior management.

Skills

Executive support

Communication

Office software

Time management

Discretion & confidentiality

Independent work

Project coordination

Remote collaboration tools

Home office setup

Education

Bachelor’s degree or higher

Tools

Microsoft Office

Google Workspace

Microsoft Teams

Job description

About the Role WhatJobs Direct is looking for an exceptional Dedicated Administrative Coordinator to join our remote team. This is a pivotal role focused on streamlining operations and providing high-level administrative support to key personnel, all conducted in a fully remote capacity. The successful candidate will be instrumental in managing complex schedules, coordinating projects, and ensuring seamless communication across the organization. We are seeking an individual who is highly organized, proactive, and possesses a keen eye for detail, capable of managing multiple priorities in a dynamic virtual setting. Your contribution will be vital to maintaining our high standards of operational efficiency and supporting our strategic goals. This is an excellent opportunity for someone passionate about administrative excellence and seeking a rewarding remote career.

Key Responsibilities

• Manage complex calendars for multiple executives, ensuring efficient scheduling of meetings and appointments across different time zones.
• Coordinate and facilitate virtual meetings, including preparing agendas, distributing materials, and documenting outcomes.
• Prepare and review various documents, reports, and presentations, ensuring accuracy and professional presentation.
• Act as a key communication liaison for internal and external stakeholders via email, phone, and virtual platforms.
• Maintain and organize digital records and filing systems with a focus on accessibility and data integrity.
• Process expense claims and manage procurement for remote office needs.
• Provide logistical support for virtual company events and training sessions.
• Assist in the onboarding process for new remote hires, preparing necessary documentation and resources.
• Support project teams by tracking deliverables, updating project status, and facilitating collaboration.
• Undertake research and data analysis tasks as requested by senior management.

Requirements

• Proven experience as an Administrative Coordinator, Executive Assistant, or in a similar high-responsibility administrative role.
• Exceptional written and verbal communication skills, adept at remote professional interaction.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based collaboration tools (e.g., Google Workspace, Teams).
• Outstanding organizational and time management capabilities, essential for remote work.
• Strong problem-solving abilities and a proactive mindset.
• High level of discretion and ability to handle confidential information.
• Self-motivated with the ability to work independently and collaboratively in a virtual team.
• Experience with project management software is a plus.
• A reliable home office setup with a stable internet connection is mandatory for this remote position.
• Tertiary qualification in a relevant field is preferred.

Benefits

• Benefits include health and wellness programs, regular virtual team engagement activities, and opportunities for career advancement within the organization.
• Performance bonuses are awarded, and an annual stipend for home office setup is provided.

The company culture fosters continuous learning and celebrates achievements.