Remote Administrative Executive

Placements24; Soweto; Hybrid; ZAR 600,000 - 1,000,000; Full time

Benefits offered by this job

Remote work

Health insurance

Dental and vision insurance

Paid time off

Professional development allowance

Annual bonus

Job summary

Placements24 is seeking a highly professional Remote Administrative Executive to provide executive support from a distance. The role manages complex schedules, coordinates high-level communications, and ensures seamless operations for senior leadership in a fully remote setting.

The ideal candidate is exceptionally organized, discreet, proactive, and adept with virtual collaboration tools, serving as a key point of contact for sensitive information and efficient operations within a remote-first

Qualifications

• 5+ years of experience as an Executive Assistant or in a senior administrative role.
• Proficient in Microsoft Office and Google Workspace.
• Exceptional organizational, time-management, and multitasking skills.
• Superior written and verbal communication with attention to detail.
• Discretion, professionalism and handling of confidential information.

Responsibilities

• Manage and prioritize complex calendars, appointments, and travel arrangements for senior executives.
• Screen and prioritize incoming communications, acting as a gatekeeper.
• Prepare, review and edit confidential documents, reports and presentations with high accuracy.
• Maintain organized and secure digital filing systems for critical executive information.
• Coordinate meetings, conferences and events, virtual and in-person when required.
• Liaise effectively with internal departments and external stakeholders on behalf of executives.

Skills

Time management

Discretion

Communication

Organizational skills

Tools

Microsoft Office Suite

Google Workspace

Job description

About the Role

Our client is seeking a highly professional and experienced Remote Administrative Executive to provide top-tier executive support from a distance. This role is critical for managing complex schedules, coordinating high-level communications, and ensuring the seamless operation of executive functions in a fully remote setting. The ideal candidate will be exceptionally organized, discreet, proactive, and adept at utilizing virtual collaboration tools. You will serve as a key point of contact, managing sensitive information and facilitating efficient operations for senior leadership, contributing significantly to the company's success within a remote-first paradigm.

Key Responsibilities

• Manage and prioritize complex calendars , appointments, and travel arrangements for senior executives.
• Screen and prioritize incoming communications, including emails, calls, and correspondence, acting as a gatekeeper.
• Prepare, review, and edit confidential documents, reports, and presentations with a high degree of accuracy.
• Maintain organized and secure digital filing systems for critical executive information.
• Coordinate meetings, conferences, and events, both virtual and in-person when required.
• Liaise effectively with internal departments and external stakeholders on behalf of executives.

Requirements

• Extensive experience (5+ years) as an Executive Assistant or in a senior administrative role supporting C-suite executives, preferably remotely.
• Mastery of Microsoft Office Suite and Google Workspace, with advanced calendar management and scheduling capabilities.
• Exceptional organizational, time-management, and multitasking skills.
• Superior written and verbal communication skills, with impeccable attention to detail.
• Discretion, professionalism, and the ability to handle sensitive information with confidentiality.

Benefits

• Highly competitive executive salary and bonus structure.
• Fully remote work arrangement, offering exceptional flexibility and work-life integration.
• Premium health, dental, and vision insurance plans.
• Generous paid time off and professional development allowances.
• Opportunity to work with innovative leaders in a supportive remote culture.