Executive Assistant (Remote) - 52711889829

Somewhere; South Africa; Remote; ZAR 279,000 - 390,600; Full time

Job summary

A leading firm is seeking a highly organized Executive Assistant to support a senior C-suite team member. This fully remote role involves managing complex calendars, coordinating meetings, and assisting with personal logistics. The ideal candidate has over 2 years of experience in a similar role, is proficient in Google Workspace, and is able to handle confidential information with discretion. Strong organizational skills and the ability to work independently in a fast-paced environment are essential. This position is open to applicants based in South Africa or Latin America.

Qualifications

• 2+ years of experience supporting senior executives.
• Able to manage calendars and coordinate meetings.
• Must have strong attention to detail and discretion.

Responsibilities

• Manage complex calendars and scheduling.
• Coordinate meetings and prepare necessary materials.
• Draft professional correspondence on behalf of the executive.
• Assist with personal logistics and errands.

Skills

Organizational skills

Time-management skills

Verbal communication skills

Written communication skills

Discretion

Proficiency in Google Workspace

Proactive attitude

Job description

Overview

Job Title: Executive Assistant (Remote — South Africa or LATAM)

Location: Fully Remote (Open to candidates based in South Africa or Latin America)

Employment Type: Full-Time, Remote (Offshore)

Reports To: C-Suite Team Member

About the Role
Our client is seeking a highly organized, proactive, and resourceful Executive Assistant to support a senior C-suite team member with both professional and personal responsibilities. This role is critical in enabling executive focus on high-impact initiatives by managing day-to-day operations, improving organization, and supporting back-end growth initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs, and operates with discretion and excellence.

Key Responsibilities

• Executive & Administrative Support: Manage complex calendars, scheduling meetings, and resolving conflicts across time zones
• Coordinate and prepare for meetings, including agendas, materials, and follow-ups
• Manage inboxes and communications, prioritizing messages and acting as a gatekeeper
• Draft, edit, and send professional correspondence on behalf of the executive
• Coordinate business and personal travel, itineraries, and accommodations
• Track action items, deadlines, and follow-ups to ensure accountability
• Growth & Organizational Support: Assist with project coordination, task tracking, and operational workflows
• Support back-end growth initiatives by helping organize priorities and execution
• Coordinate with internal teams and external partners as needed
• Prepare reports, presentations, summaries, and documentation for leadership review
• Maintain organized systems for files, processes, and internal documentation
• Identify inefficiencies and suggest process improvements
• Personal Task Support: Manage personal calendar items such as appointments, reservations, and scheduling
• Assist with personal logistics and errands as requested
• Coordinate lifestyle or household-related tasks to support work-life balance
• Handle sensitive personal matters with discretion and confidentiality

Qualifications & Skills

• 2+ years of experience supporting senior executives, founders, or C-suite leaders
• Strong organizational and time-management skills with exceptional attention to detail
• Excellent written and verbal communication skills in English
• High level of discretion and ability to handle confidential information
• Proficiency with Google Workspace (Calendar, Gmail, Drive) and collaboration tools
• Comfortable using project management and documentation tools
• Proactive, resourceful, and able to anticipate needs independently
• Comfortable balancing professional and personal administrative responsibilities

Work Style & Requirements

• Fully remote role; able to work independently with minimal supervision
• Willingness to overlap working hours with executive’s time zone as needed
• Reliable internet connection and professional remote work setup
• Based in South Africa or Latin America

What Success Looks Like

• The executive’s time is optimized and protected
• Tasks, projects, and priorities move forward without friction
• Personal and professional logistics are handled seamlessly
• Systems are organized, scalable, and easy to maintain