Registry Clerk (X2 Posts)

EdUpStairs; Pretoria; On-site; ZAR 120,000 - 180,000; Full time

Job summary

EdUpStairs in Pretoria seeks a registry clerk to provide counter services, attend to clients, and manage mail and records. The role involves receiving, registering, filing, and processing documents, as well as archiving and electronic scanning.

The ideal candidate should have a Grade 12 certificate, be computer literate, and demonstrate strong communication and teamwork skills within a public service registry environment.

Qualifications

• Must possess a Grade 12 certificate.
• No prior work experience required.
• Knowledge of registry duties and data capture.
• Computer literacy and ability to operate office equipment.
• Understanding of the Public Service legislative framework.

Responsibilities

• Provide registry counter services.
• Attend to clients and handle inquiries.
• Receive, register, and file mail and documents.
• Open, register, and dispatch mail; maintain filing system.
• Maintain remittance and monetary registers; process remittances.
• Scan, archive and manage documents electronically or manually.
• Prepare and manage index cards and filing for archiving or disposal.
• Operate office machines related to registry duties.

Skills

Registry duties

Data capture

Computer literacy

Verbal communication

Written communication

Interpersonal relations

Flexibility

Teamwork

Planning and organization

Education

Grade 12 Certificate

Job description

Minimum requirements: Applicants must be in a possession of Grade 12 Certificate.
No experience required.
Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
Working knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working environment.
Understanding of the work in registry.
Planning and organization.
Computer literacy.
Language.
Good Verbal and written communication skills.
Interpersonal relations.
Flexibility.
Teamwork.

Duties

Provide registry counter services.
Attend to clients.
Handle telephonic and other enquiries received.
Receive and register hand delivered mail/files.
Handle incoming and outgoing correspondence.
Receive all mails.
Sort, register and dispatch mail.
Distribute notices on registry issues.
Receive and capture invoices.
Render an effective filling and record management service.
Opening and close files according to record classification system.
Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
Complete index cards for all files.
Operate office machines in relation to the registry function.
Open and maintain Franking machine register.
Frank post, record money and update register on daily basis.
Undertake spot checks on post to ensure no private post is included.
Open & maintain remittance register.
Record all valuable articles as prescribed in the remittance register.
Hand delivers and signs over remittances to finance.
Send wrong remittances back to sender via registered post and record reference number in register.
Keep daily record of number of letters franked.
Process documents for archiving and/ disposal.
Electronic scanning of files.
Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor.
Keep records for archived documents.

Enquiries

Mr. H Tshinavhe Tel No: [phone]