REGISTRY CLERK SUPERVISOR

Rural Connect; Noord-Kaap; On-site; ZAR 287,000 - 389,000; Full time

Job summary

Rural Connect in Noord-Kaap, South Africa requires a Registry Officer with a Senior/Grade12 certificate and a Records Management qualification. You will supervise registry operations, handle mail, filing, and archiving per departmental file plans, while ensuring data capture accuracy and compliance with the National Archive acts.

The role demands 3–5 years of experience, strong planning, computer literacy, and good communication.

Qualifications

• Senior/Grade12 certificate or relevant qualification.
• Certificate or Diploma in Records Management; Information Services as extra advantage.
• 3 to 5 years relevant experience required.
• Knowledge of registry duties and data capture.

Responsibilities

• Supervise registry counter services and attend to clients.
• Oversee incoming/outgoing correspondence and mail dispatch.
• Render filing and record management services per file plan.
• Open/close files according to record classification.
• File, trace and retrieve documents and files.
• Prepare index cards for all files and operate registry machinery.
• Maintain franking machine register and frank post.
• Spot-check post to prevent private mail.
• Open/close remittance registers and keep daily franked letters record.
• Supervise archiving/disposal processes and packaging for archives.
• Support satellite office with Departmental File Plan usage.
• Supervise human resources and assess staff performance.

Skills

Registry duties

Data capture

Computer literacy

Verbal and written communication

Teamwork

Planning and organization

Education

Senior/Grade12 Certificate

Certificate or Diploma in Records Management

Tools

Franking machine

Job description

R338 106 per annum (Level 07)

Requirements

• A Senior/Grade12 Certificate or relevant qualification.
• A Certificate or Diploma in Records Management; Information Services will serve as an added advantage.
• Minimum of three (3) to (5) five years relevant experience required.
• Knowledge of Registry duties, practice as well as the ability to capture data and operate computer.
• Working knowledge and understanding of the legislative framework governing the Public Service and Records Management.
• Knowledge and understanding and application of National Archive and Records Services Act (Act 43 of 1996).
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.
• Planning and organization.
• Computer literacy.
• Good verbal and written communication skills.
• Interpersonal relations, flexibility and teamwork.

Duties

• Supervise and provide registry counter services, Attend to clients.
• Supervise the handling of incoming and outgoing correspondence.
• Supervise and sort, register and dispatch mail.
• Supervise and render an effective filling and record management service according to the Departmental file plan.
• Opening and closing of files according to record classification system.
• Filing, tracing and retrieval documents and files.
• Complete index cards for all files.
• Supervise the operation and operate machine related to registry functions, Open and maintain franking machine register.
• Frank post.
• Undertake spot checks on post to ensure no private post is included.
• Open and Close remittance register.
• Keep daily record of number of letters franked.
• Supervise the processing and process documents for archiving and disposal.
• Sort and package files for archives and distribution.
• Keep records for archived documents.
• Support satellite office with the application and utilization of Departmental File Plan.
• Supervise human resources/Staff.
• Allocate and ensure quality of work, personnel development, assess staff performance and apply discipline.

Enquiries

Ms N Gool Tel No: [phone]