Registry Clerk: Executive Support

Department of Economic Development; Johannesburg; Vor Ort; ZAR 180.000 - 240.000; Vollzeit

Zusammenfassung

Department of Economic Development in Johannesburg seeks a Registry Clerk to provide registry and filing services at Umnotho House. You will handle incoming/outgoing mail, verify details, and support records management for audit-ready government records.

Responsibilities include processing correspondence, ensuring proper dispatch, maintaining inventories, and operating standard office equipment in a busy registry environment.

Qualifikationen

• Grade 12 with 1–2 years' experience in the Office of the Executive.
• Experience with registry operations and document management.

Aufgaben

• Provide registry counter services and attend to registry clients.
• Receive, register and date-stamp mail, files and documents.
• Verify receipt of documents and route to relevant officials.
• Process incoming and outgoing correspondence and prepare dispatches.
• Monitor delivery and report delays or discrepancies for accountability.
• Maintain filing and records management systems and inventories.
• Operate office equipment (copier, scanner, printer) and perform basic maintenance.

Kenntnisse

Registry experience

Customer service

Documents handling

Ausbildung

Grade 12

Tools

Office equipment

Jobbeschreibung

Requirements :

• Grade 12. 1-2 years’ experience in the Office of an Executive.

Duties :

• Provide registry counter services. Attend to registry clients and respond to telephonic and other registry-related enquiries. Receive and register hand-delivered mail, files and documents in the appropriate registry registers or electronic systems. Date-stamp, sort and categorise incoming documents in accordance with established registry procedures. Verify and acknowledge receipt of documents submitted at the registry counter, ensuring completeness and providing confirmation of receipt where required. Distribute and route documents and files to the relevant officials or offices for further processing. Process Incoming and Outgoing Correspondence. Prepare outgoing correspondence for dispatch in accordance with departmental procedures. Verify recipients’ details, addresses and supporting documents before dispatch. Dispatch official correspondence through approved channels, including courier, postal services, email or hand delivery. Monitor the delivery of outgoing correspondence and follow up on delayed or undelivered items. Maintain proof of dispatch and delivery for accountability and audit purposes. Track outstanding correspondence and report delays or discrepancies to the relevant supervisor. Maintain an Effective Filing and Records Management Service. Operate office equipment, including photocopiers, scanners, printers and binding machines, to support registry operations. Reproduce and scan official documents as required for departmental recordkeeping and administrative purposes. Monitor the availability of paper, toner and other consumables required for the effective operation of office equipment. Perform basic routine maintenance and troubleshooting of office equipment in accordance with operating instructions. Operate and Maintain Office Equipment for Registry Functions. Report equipment faults and arrange for repairs or servicing through the appropriate departmental channels. Coordinate the Processing of Documents for Archiving and Disposal. Identify records due for archiving or disposal in accordance with approved records retention schedules. Assess and prepare records for archiving or disposal in line with departmental records management procedures. Compile and update inventories and lists of records earmarked for archiving or disposal. Arrange the transfer of records approved for archiving to the designated archival storage facility. Facilitate the disposal of records upon approval by the authorised officials and in accordance with applicable legislation and departmental policies.

Employer :

Department of Economic Development

Location :

56 Eloff Street (Marshalltown) Umnotho House

Closing Date :

20-11-2026

Criteria Questions

Do you have the required qualification

Do you have 1-2 years' experience in the Office of the Executive