Registry Clerk: Records Management (2 Posts)

Western Cape Government; Cape Town; Presencial; ZAR 180.000 - 240.000; Jornada completa

Descripción de la vacante

Western Cape Government seeks a Registry Clerk to provide essential registry services within the department. The role requires a Senior Certificate and involves handling incoming and outgoing correspondence, filing, and managing records efficiently.

The incumbent will operate office machines for registry tasks, perform data capture, and ensure accurate archiving procedures. Shortlisted candidates will undergo vetting and assessments as part of the process.

Formación

• Senior Certificate (Grade 12) or equivalent qualification.
• Knowledge of registry duties, data capture and computer use.
• Understanding of the Public Service legislative framework.
• Experience with electronic records management and filing.

Responsabilidades

• Provide registry counter services.
• Handle incoming and outgoing correspondence.
• Render effective filing and records management.
• Operate office machines related to the registry function.
• Process documents for archiving and disposal.

Conocimientos

Numeracy

Language

Computer Literacy

Planning and organisation

Verbal and written communication

ECM system operation

Scanning and electronic document

Attention to detail

Educación

Senior Certificate

Herramientas

ECM system

Descripción del empleo

Minimum Requirements

Senior Certificate (Grade or equivalent qualification).

Recommendation

None.

Key Performance Areas

• Provide registry counter services
• Handle incoming and outgoing correspondence
• Render an effective filling and record management service
• Operate office machines in relations to the registry function
• Process documents for archiving disposal .

Competencies

Knowledge of the following:

• Registry duties, practices as well as the ability to capture data, and a operate computer
• Legislative framework governing the Public Service
• Storage and retrieval procedures in terms of the working environment
• Understanding of the work in registry
• Electronic records management /ECM, including scanning, indexing, filing and retrieval of records.

Skills in the following:

• Numeracy
• Language
• Computer Literacy
• Planning and organisation
• Good verbal and written communication skills
• Ability to operate an Electronic Records Management / ECM system
• Scanning and electronic document handling skills
• Attention to detail in records capturing and filing

Remuneration

R – R per annum (Salary level 5)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date. Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.

All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.