Regional Admin & Meetings Coordinator

Motor Industry Bargaining Council; Wes-Kaap; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

Motor Industry Bargaining Council in South Africa seeks a skilled administrative assistant to provide comprehensive office support in the Wes-Kaap region. You will manage calendars, handle correspondence, prepare meeting agendas and minutes, and ensure smooth daily operations.

The role requires strong communication, relationship-building, and organizational skills, with attention to detail and the ability to handle multiple tasks, coordinate boardroom bookings, and liaise with suppliers and

Qualifications

• Above average verbal and written communication and listening skills.
• Ability to build strong effective relationships.
• Must have good analytical skills with attention to detail.
• Must have good conflict handling skills.
• Strong persuasion skills.
• Report writing skills.
• Above average administration skills.
• Strong organizational and planning skill.

Responsabilités

• Diary management.
• Perform general administrative duties.
• Create, transcribe, and distribute meeting agendas and compile minutes.
• Prepare post meeting correspondence and reports.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Establish and maintain a comprehensive filing system.
• Research, price, and purchase office supplies.
• Manage supplies and stock to ensure adequate levels are kept.
• Obtains quotes and issues order notes after Managers approval.
• Receives invoices and statements and submits for approval and submit to SSC Finance for payment.
• Checks progress of payments and liaises with service providers on information/documentation required.
• Handle own correspondence.
• Oversee booking of boardrooms and arrange refreshments.
• Coordinate project-based work.

Connaissances

Verbal and written communication

Relationship building

Analytical skills

Conflict handling

Persuasion skills

Report writing

Administration skills

Organizational skills

Description du poste

Motor Industry Bargaining Council in South Africa seeks a skilled administrative assistant to provide comprehensive office support in the Wes-Kaap region. You will manage calendars, handle correspondence, prepare meeting agendas and minutes, and ensure smooth daily operations.

The role requires strong communication, relationship-building, and organizational skills, with attention to detail and the ability to handle multiple tasks, coordinate boardroom bookings, and liaise with suppliers and