Receptionist/Office Administrator

Obrien Recruitment; Wes-Kaap; On-site; ZAR 167,000 - 234,000; Full time

Job summary

Obrien Recruitment seeks an organised Office Administrator/Receptionist in Durbanville. This role is predominantly administrative, with reception and switchboard duties comprising a small portion of the day.

You will manage supplier accounts, assist with invoicing and statements, support contracts, and provide general administrative assistance to the business, ensuring records are accurate and up to date.

Qualifications

• Previous administration experience.
• Strong attention to detail and accuracy.
• Ability to follow clear processes and instructions.
• Good organisational and time-management skills.
• Strong communication and interpersonal skills.
• Computer literate with good system skills.
• Exposure to accounts, invoicing or contracts is advantageous.

Responsibilities

• Managing the switchboard and welcoming customers and suppliers.
• Capturing and maintaining supplier accounts.
• Assisting with invoicing and sending statements.
• Assisting with contracts, including drafting, capturing on the system and filing.
• Providing the sales team with information relating to previous deals.
• Maintaining accurate records and ensuring documentation is up to date.
• Providing general administrative support to the business.

Skills

Administration experience

Attention to detail

Time management

Communication skills

System literacy

Process adherence

Tools

Microsoft Office

Job description

Receptionist/Office Administrator – Durbanville

We are looking for a detail-oriented Office Administrator/Receptionist to join our client’s team. This is a predominantly administration-focused role, with reception and switchboard duties making up only a small part of the position.

Key Responsibilities

• Managing the switchboard and welcoming customers and suppliers
• Capturing and maintaining supplier accounts
• Assisting the accounts department with invoicing and sending statements
• Assisting with contracts, including drafting, capturing on the system and filing
• Providing the sales team with information relating to previous deals
• Maintaining accurate records and ensuring documentation is up to date
• Providing general administrative support to the business

Requirements

• Previous administration experience
• Strong attention to detail and accuracy
• Ability to follow clear processes and instructions
• Good organisational and time-management skills
• Strong communication and interpersonal skills
• Computer literate with good system skills
• Previous exposure to accounts, invoicing or contracts will be advantageous

If you are a highly organised administrator who enjoys working with systems, documentation and detail, we would love to hear from you.