Receptionist and Office Administrator

Joubert & Associates; Riebeek-Wes; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Joubert & Associates seeks an experienced receptionist and office administrator to join our team in the Western Cape (Riebeek West). The role includes managing the reception, switchboard, and administrative duties to ensure smooth office operations.

You will handle basic accounting tasks, assist with HR time-keeping, and maintain professional client interactions. We value a neat, professional appearance, strong communication in Afrikaans and English, and a collaborative, integrity-driven

Qualifications

• Grade 12 is required.
• Relevant tertiary qualification in Office Administration is advantageous.
• At least two years’ relevant working experience.
• Experience in manufacturing or food production is advantageous.
• Computer literacy in MS Word & Excel.
• Excellent written and oral communication in Afrikaans and English.
• Neat, professional appearance and integrity.
• Ability to work independently and as part of a team.

Responsibilities

• Managing the reception function and attending to guests, serving refreshments.
• Operate the switchboard and assist with over-the-counter sales and related enquiries.
• Provide administrative support, including document handling and reconciliations.
• Office management duties such as ordering supplies and keeping the office tidy.
• Finance and cash handling, including petty cash reconciliation and basic accounting when needed.
• HR and time-keeping tasks, attendance monitoring and payroll-related support.

Skills

Reception & Front desk

Office administration

Microsoft Word & Excel

Customer service

Cash handling

Team player

Integrity & accuracy

Education

Grade 12

Office Administration qualification

Tools

MS Word

MS Excel

Job description

Our client, a large independent producer of wheat situated in Riebeek West, is seeking an experienced receptionist and office administrator to join the team. The incumbent will be responsible for providing efficient and professional administrative, reception and office support to ensure the smooth running of the office, accurate record keeping, professional customer interaction and efficient HR and Financial Administration.

The successful candidate will be responsible for:

• Managing the reception function (receiving and attending to guests / clients, serving refreshments, etc.)
• Professional and effective operating of the switchboard and over the counter sales (including counter queries, sales, customer payments, couriers, deliveries, record keeping, etc.)
• Providing administrative support – for example: Proof of deliveries: collection, file and follow-up, monthly reconciliations, Attend to printing, laminating and updating of notices and books; etc.
• Office management: order office stationary and consumables, purchase groceries and ensure office is clean and tidy
• Finance and cash handling: attend to over-the-counter sales; ensure proper recordkeeping and recons; manage and reconcile petty cash; load payments on bank; process weekly casual wages and basic accounting when needed
• HR and time-keeping: monitor attendance and timeliness, assist with IODs submissions and follow-ups, update / maintain electronic employee files; manage employee files; etc.

The ideal candidate will meet the following requirements:

• Grade 12
• Relevant tertiary qualification (e.g. Office Administration) will be advantageous
• At least two years’ relevant working experience
• Experience in a manufacturing or food production environment will be advantageous
• Knowledge of basic bookkeeping, cash handling and payroll processes
• Computer literacy (MS Word & Excel required)
• Excellent written and oral communication skills (Afrikaans and English)
• Neat, professional and well-groomed appearance
• Ability to work independently and always act with integrity and honesty
• Team player with a positive attitude
• High level of integrity and accuracy