Receptionist

MORE Collection; Johannesburg; On-site; ZAR 100,000 - 167,000; Full time

Job summary

MORE Collection is seeking a Receptionist Support Office professional in Johannesburg to be the first point of contact. The role focuses on administrative support and fostering a welcoming environment for clients and visitors while facilitating various office functions.

You will greet visitors, manage calls, maintain a tidy reception, schedule appointments, and handle correspondence with discretion. Strong organization, communication, and MS Office skills are essential.

Qualifications

• Experience in a receptionist or administrative support role
• Strong organizational skills and attention to detail
• Excellent verbal and written communication with a customer-service mindset
• Proficiency in MS Office and standard office equipment
• Strong multitasking abilities and prioritization
• Problem-solving skills and initiative

Responsibilities

• Greet and assist visitors, clients, and staff in a friendly and professional manner
• Manage incoming phone calls, directing them to the appropriate personnel promptly
• Maintain the reception area to be tidy, organized, and welcoming at all times
• Coordinate and manage scheduling for appointments and meetings
• Handle correspondence, including email, mail, and packages, with accuracy and discretion
• Assist with data entry, filing, and preparing documents as needed
• Support other office staff to improve workflow and efficiency
• Ensure compliance with health and safety regulations while maintaining office supplies

Skills

Receptionist experience

MS Office

Customer service

Multitasking

Attention to detail

Communication skills

Tools

MS Office Suite

Job description

We are seeking a Receptionist Support Office professional to serve as the first point of contact for our organization. This role primarily focuses on providing administrative support and ensuring a welcoming environment for clients and visitors while facilitating various office functions.

Key Responsibilities

• Greet and assist visitors, clients, and staff in a friendly and professional manner
• Manage incoming phone calls, directing them to the appropriate personnel promptly.
• Maintain the reception area and ensure it is tidy, organized, and welcoming at all times.
• Coordinate and manage scheduling for appointments and meetings.
• Handle correspondence, including email, mail, and packages, with accuracy and discretion.
• Assist with administrative tasks such as data entry, filing, and preparing documents as needed.
• Support other office staff with various tasks to enhance workflow and office efficiency.
• Ensure compliance with health and safety regulations while maintaining office supplies.

Requirements

• Proven experience in a receptionist or administrative support role, demonstrating strong organizational skills.
• Excellent verbal and written communication abilities, with a customer-service-oriented mindset.
• Proficiency in using office software, including MS Office Suite and office equipment.
• Strong multitasking capabilities and the ability to prioritize responsibilities effectively.
• Demonstrable problem-solving skills and attention to detail.

Preferred Qualifications

• Experience in a corporate or professional environment is an advantage.
• Certification in office management or a related field would be beneficial.
• Familiarity with scheduling software or customer relationship management (CRM) systems.