DOCUMENT CONTROLLER AND EXPEDITOR

Ligpos (Pty) Ltd; Gauteng; On-site; ZAR 180,000 - 360,000; Full time

Job summary

Ligpos Employment Agency, on behalf of its project office, seeks a Document Controller and Expeditor to manage project documentation and ensure timely delivery of materials, drawings, and manuals. You will support project managers with administrative tasks and maintain document control registers, track deadlines, and ensure compliance with SHERQ regulations.

Strong attention to detail, proficiency in MS Office and DMS, and prior experience in document control or project administration are

Qualifications

• High School Diploma or equivalent; Bachelor's Degree in Project Management, Engineering, or Business Administration, or a professional certification in PM/BA.
• Experience as Document Controller, Project Administrator, Project Coordinator, or similar role is advantageous.
• Solid understanding of Document Management Systems (DMS) and document control principles.
• Knowledge of basic project management methodologies.
• Strong proficiency in MS Office and project management software.

Responsibilities

• Documentation Management: Create, organize, and maintain project documentation (plans, schedules, status reports, drawings, manuals) in compliance with standards.
• Expediting: Track and manage the delivery of project materials and documentation, resolving supply and processing issues promptly.
• Communication & Meetings: Facilitate team communication, coordinate project meetings, prepare agendas, record minutes, and distribute summaries.
• Task & Budget Tracking: Track project tasks and milestones, follow up on deadlines, and assist in monitoring budgets and expenses.
• Quality Assurance & SHERQ: Review project deliverables for quality and adhere strictly to safety, health, environmental, and quality (SHERQ) regulations.
• Reporting & Risk Management: Generate regular status reports, assist in identifying risks, and support mitigation strategies.

Skills

Attention to detail

Organizational skills

Time management

Communication

Adaptability

Education

Bachelor's Degree in Project Management

Bachelor's Degree in Engineering

Professional certification in Project Management / Business Administration

Tools

MS Office

Project management software

Document Management System (DMS)

Job description

VACANCY: DOCUMENT CONTROLLER AND EXPEDITOR

Ligpos Employment Agency (client's project office)

Position Overview

• Job Title: Document Controller and Expeditor

• Work Area: Projects Office – Project Management

• Job Grade: B4

• Remuneration: Market-Related (General guide: R180,000 – R360,000 Total Cost to Company per annum)

About the Role

The primary purpose of this position is to manage and control all project documentation, ensuring complete accuracy and compliance. You will oversee the timely delivery and processing of project materials, drawings, manuals, and document control registers. Additionally, you will provide essential administrative support to project managers and teams to ensure tasks are executed smoothly and project objectives are met on time.

Key Responsibilities

• Documentation Management: Create, organize, and maintain project documentation (plans, schedules, status reports, drawings, manuals) in compliance with standards.

• Expediting: Track and manage the delivery of project materials and documentation, resolving supply and processing issues promptly.

• Communication & Meetings: Facilitate team communication, coordinate project meetings, prepare agendas, record minutes, and distribute summaries.

• Task & Budget Tracking: Track project tasks and milestones, follow up on deadlines, and assist in monitoring budgets and expenses.

• Quality Assurance & SHERQ: Review project deliverables for quality and adhere strictly to safety, health, environmental, and quality (SHERQ) regulations.

• Reporting & Risk Management: Generate regular status reports, assist in identifying risks, and support mitigation strategies.

Requirements & Qualifications

• Education: High School Diploma or equivalent. A Bachelor's Degree in Project Management, Engineering, Business Administration, OR a professional certification in Project Management / Business Administration.

• Experience: Prior work experience as a Document Controller, Project Administrator, Project Coordinator, or similar role is a strong advantage.

• Knowledge: Solid understanding of Document Management Systems (DMS), document control principles, and basic project management methodologies.

• Technical Skills: Computer literate with strong proficiency in MS Office (Word, Excel, PowerPoint) and project management software.

• Core Competencies: Exceptional attention to detail, strong organizational and time management skills, effective communication, and adaptability.