Quality Document Controller

West Coast Personnel; Cape Town; On-site; ZAR 360,000 - 480,000; Full time

Job summary

West Coast Personnel seeks an experienced Quality Document Controller to join a well-established engineering and construction environment in Cape Town. You will own the document control process across technical and project documentation, ensuring accurate control, traceability and handover.

This role involves managing revisions, registers and transmittals, auditing EDMS platforms, and supporting quality audits to meet ISO standards. Strong Excel and organizational skills are essential.

Qualifications

• 2–5 years’ proven Document Controller or Quality Administrator experience.
• Exposure to Engineering, Construction, EPC or Renewable Energy environment preferred.
• Strong practical understanding of document control, revision control and technical documentation.
• Advanced Microsoft Excel skills.
• Experience working with EDMS platforms such as Aconex, SharePoint or Asite.
• Excellent attention to detail and recordkeeping accuracy.
• Strong organisational and communication skills; ability to work under pressure and meet deadlines.
• Knowledge or training in ISO 9001 and/or ISO 19650.
• Experience preparing documentation for project completion and client handover.
• Grade 12 / Matric

Responsibilities

• Control engineering drawings, technical specifications and quality documentation.
• Manage document numbering, revisions, version control, routing, distribution and archiving.
• Perform quality and metadata checks before documentation is issued.
• Maintain an accurate Document Master Register.
• Maintain and audit the Electronic Document Management System (EDMS).
• Prepare, issue and track formal transmittals.
• Coordinate documentation between project teams, contractors and external stakeholders.
• Track outstanding submissions, reviews, approvals and rejected workflows.
• Produce weekly and monthly document-control status reports.
• Support internal and external quality audits.
• Compile and index final project handover dossiers and construction/manufacturing data books.
• Ensure documentation complies with ISO 9001 and ISO 19650 standards.

Skills

Document control

Revision control

Technical documentation

Organisational skills

Communication skills

Attention to detail

Work under pressure

Education

Diploma / degree in Document Control or related

Grade 12 / Matric

Tools

Microsoft Excel

Aconex

SharePoint

Asite

Job description

QUALITY DOCUMENT CONTROLLER

Engineering / Construction Projects | Cape Town

Competitive Salary

If drawings, revisions, registers and transmittals are your world — we want to hear from you.

We are recruiting an experienced Quality Document Controller to join a well-established engineering and construction environment where accuracy, traceability and quality are non-negotiable.

This is not simply an admin position. You will take ownership of the document control process across technical and project documentation, ensuring that engineering drawings, specifications, quality records and project information are correctly controlled, tracked, issued and ultimately handed over.

What You’ll Be Responsible For

• Control engineering drawings, technical specifications and quality documentation
• Manage document numbering, revisions, version control, routing, distribution and archiving
• Perform quality and metadata checks before documentation is issued
• Maintain an accurate Document Master Register
• Maintain and audit the Electronic Document Management System (EDMS)
• Prepare, issue and track formal transmittals
• Coordinate documentation between project teams, contractors and external stakeholders
• Track outstanding submissions, reviews, approvals and rejected workflows
• Produce weekly and monthly document-control status reports
• Support internal and external quality audits
• Compile and index final project handover dossiers and construction/manufacturing data books
• Ensure documentation complies with required quality procedures and applicable ISO 9001 / ISO 19650 standards

What We Need

• Grade 12 / Matric
• Diploma, degree or formal training in Document Control, Project Information Management or Quality Management
• 2–5 years’ proven Document Controller or Quality Administrator experience
• Previous exposure to an Engineering, Construction, EPC or Renewable Energy environment strongly preferred
• Strong practical understanding of document control, revision control and technical documentation
• Advanced Microsoft Excel skills
• Experience working with EDMS platforms such as Aconex, SharePoint or Asite
• Excellent attention to detail and recordkeeping accuracy
• Strong organisational and communication skillsAbility to work under pressure and manage strict project deadlines
• Knowledge or training in ISO 9001 and/or ISO 19650
• Experience preparing documentation for project completion and client handover