Purchasing Assistant

Placements24; Sandton; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

On-the-job training

Staff discounts

Supportive environment

Procurement exposure

Career advancement

Medical aid

Provident fund

Job summary

Placements24 in Sandton is seeking a meticulous Purchasing Assistant to support the procurement team in acquiring goods and services for hotel operations. The role handling admin duties, PO processing, supplier liaison, and record-keeping offers hands-on experience in hospitality procurement.

Ideal candidates have strong admin skills, familiarity with procurement basics, and the ability to work efficiently in a fast-paced environment.

Qualifications

• High school diploma or equivalent; further education in administration or supply chain is a plus.
• Previous administrative experience, ideally in purchasing or hospitality.
• Proficient in Microsoft Office, especially Excel and Word.
• Familiarity with procurement processes and terminology.
• Strong organizational skills and excellent attention to detail.
• Good written and verbal communication skills.
• Ability to work independently and follow instructions accurately.
• Proactive attitude and willingness to learn new skills.
• Ability to work efficiently in a fast-paced environment in Sandton.
• Team player mentality.

Responsibilities

• Process purchase requisitions and generate purchase orders accurately and promptly.
• Maintain up-to-date purchasing records, including vendor details, pricing agreements, and order histories.
• Communicate with suppliers to confirm orders, track deliveries, and resolve basic inquiries.
• Assist in sourcing for new suppliers and obtaining competitive quotes as directed by the Purchasing Manager.
• Verify invoices against purchase orders and delivery notes for accuracy.
• Monitor inventory levels of specific supplies and inform the purchasing manager of reorder needs.
• Follow established departmental procedures for all purchasing activities.
• Assist in preparing reports on purchasing data, spending, and supplier performance.
• Liaise with hotel departments to understand their needs and ensure timely fulfillment of requests.
• Ensure all purchasing documentation is filed correctly for easy retrieval.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Independent worker

Proactive attitude

Team player

Education

High school diploma or equivalent

Tools

MS Excel

MS Word

Job description

About the Role

Our client, a well-established hospitality group in Sandton , is seeking an organized and diligent Purchasing Assistant to support their procurement team. This role is essential for ensuring the efficient and cost-effective acquisition of goods and services required for hotel operations, including food and beverage, amenities, and supplies. The Purchasing Assistant will handle administrative duties, process purchase orders, liaise with suppliers, and maintain accurate records. This is an excellent opportunity for an individual with strong administrative skills and an interest in the hospitality industry to gain hands-on experience in a dynamic purchasing environment. The position requires accuracy, efficiency, and strong communication.

Key Responsibilities

• Process purchase requisitions and generate purchase orders accurately and promptly.
• Maintain up-to-date purchasing records, including vendor details, pricing agreements, and order histories.
• Communicate with suppliers to confirm orders, track deliveries, and resolve basic inquiries.
• Assist in sourcing for new suppliers and obtaining competitive quotes as directed by the Purchasing Manager.
• Verify invoices against purchase orders and delivery notes for accuracy.
• Monitor inventory levels of specific supplies and inform the purchasing manager of reorder needs.
• Follow established departmental procedures for all purchasing activities.
• Assist in preparing reports on purchasing data, spending, and supplier performance.
• Liaise with hotel departments to understand their needs and ensure timely fulfillment of requests.
• Ensure all purchasing documentation is filed correctly for easy retrieval.

Requirements

• High school diploma or equivalent qualification; further education or certification in administration or supply chain is a plus.
• Previous experience in an administrative role, preferably within purchasing or hospitality, is highly desirable.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Familiarity with basic procurement processes and terminology.
• Strong organizational skills and excellent attention to detail.
• Good written and verbal communication skills.
• Ability to work independently and follow instructions accurately.
• A proactive attitude and a willingness to learn new skills.
• Ability to work efficiently in a fast-paced environment in Sandton .
• Team player mentality.

Benefits

• Our client offers a competitive salary, opportunities for on-the-job training, and the chance to develop a career within the procurement function of a reputable hospitality group.
• Employees benefit from staff discounts on hotel services and meals, and access to a supportive work environment.
• The role provides exposure to diverse procurement needs within the hospitality sector.
• Opportunities for advancement within the department are available for motivated individuals.
• Our client offers standard benefits including medical aid contribution and a provident fund.
• This role is based at our client's prominent location in Sandton .