Purchasing Manager - Pretoria

HotelJobs; Pretoria; On-site; ZAR 600,000 - 900,000; Full time

Job summary

HotelJobs in Pretoria is seeking an experienced and organised Purchasing Manager to lead the hotel’s procurement function. You will source food, beverages, housekeeping supplies, guest amenities, engineering supplies, stationery and other operational needs, ensuring quality, price competitiveness and stock levels.

You will develop supplier relationships, negotiate terms, monitor delivery, manage stock levels and deliver timely reports to support budgets and cost controls, while upholding audits

Qualifications

• Grade 12 / Matric.
• A tertiary qualification in Procurement, Supply Chain Management, Purchasing, Hospitality Management or related field would be advantageous.
• 3–5 years’ purchasing or procurement experience, preferably within hospitality.
• Proven experience managing multiple suppliers and purchasing categories.
• Strong negotiation and supplier-management skills.
• Good understanding of stock control and inventory management.
• Strong financial and numerical skills.
• Excellent Microsoft Excel and Microsoft Office skills.
• Experience using hotel procurement, inventory or ERP systems.

Responsibilities

• Purchasing & Supplier Management: Manage daily purchasing and procurement activities across the hotel. Source food, beverages, housekeeping supplies, guest amenities, engineering supplies, stationery and other operational requirements. Obtain and compare quotations, benchmark prices and negotiate competitive pricing and terms.
• Stock Control & Deliveries: Monitor stock levels, par levels, lead times and delivery schedules. Coordinate purchasing requirements with Finance, F&B, Kitchen, Housekeeping, Engineering and other departments.
• Controls; Reporting & Improvement: Process purchase orders accurately and obtain the required authorisation. Ensure purchases comply with approved budgets, hotel standards and procurement policies. Maintain accurate procurement records and supporting documentation for audits.

Skills

Negotiation

Supplier management

Excel

Office software

Stock control

Inventory management

Procurement systems

Education

Matric

Procurement qualification

Hospitality management qualification

Tools

ERP systems

Job description

Large Hotel based in Pretoria is looking for an experienced and organised Purchasing Manager to manage their procurement function. The successful candidate will ensure departments receive quality products and services at competitive prices ; while maintaining appropriate stock levels ; effective supplier relationships and strict purchasing controls .

Duties

Purchasing & Supplier Management: Manage daily purchasing and procurement activities across the hotel. Source food, beverages, housekeeping supplies, guest amenities, engineering supplies, stationery and other operational requirements. Obtain and compare quotations, benchmark prices and negotiate competitive pricing and terms. Develop relationships with approved suppliers and identify suitable alternative suppliers and products. Monitor supplier quality, delivery times and service levels. Identify cost-saving opportunities without compromising quality.

Stock Control & Deliveries: Monitor stock levels, par levels, lead times and delivery schedules. Coordinate purchasing requirements with Finance, Food and Beverage, Kitchen, Housekeeping, Engineering and other departments. Assist with stock counts and investigate discrepancies. Monitor slow-moving, excess and obsolete stock. Ensure deliveries match purchase orders, specifications and agreed prices. Resolve shortages, damaged goods, supplier discrepancies and invoice queries.

Controls; Reporting & Improvement: Process purchase orders accurately and obtain the required authorisation. Ensure purchases comply with approved budgets, hotel standards and procurement policies. Maintain accurate procurement records and supporting documentation for audits. Support budget preparation and departmental cost-control initiatives. Prepare purchasing reports and provide management with relevant cost information. Improve purchasing processes and support responsible sourcing and sustainability objectives.

Requirements

Grade 12 / Matric. A relevant tertiary qualification in Procurement, Supply Chain Management, Purchasing, Hospitality Management or a related field would be advantageous. At least 3–5 years’ purchasing or procurement experience, preferably within hospitality. Proven experience managing multiple suppliers and purchasing categories. Strong negotiation and supplier-management skills. Good understanding of stock control and inventory management. Strong financial and numerical skills. Excellent Microsoft Excel and Microsoft Office skills. Experience using hotel procurement, inventory or ERP systems. Knowledge of food, beverage, housekeeping and hotel operational supplies would be advantageous. Knowledge of South African hospitality procurement practices and supplier requirements. Own reliable transport and a valid driver’s licence are essential.