Property Management Administrator: Governance & HOA Operations

RecruitMyMom; Hermanus; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Profit sharing (quarterly)

Learning & development opportunities

Values-driven culture

Job summary

RecruitMyMom is seeking a detail-oriented administrator in Hermanus, SA, to support sectional title schemes and HOAs. You will work with Community Managers, Trustees, property owners, and service providers to ensure governance and financial alignment across a diverse portfolio.

You will manage AGM logistics, document control, and compliance processes while coordinating with accounting and suppliers. Strong English communication and confidentiality are essential.

Qualifications

• Proven organizational and administrative capabilities with the ability to manage multiple client portfolios under tight deadlines.
• Excellent written and verbal communication skills in English.
• Strong computer literacy, including proficiency in Microsoft Office.

Responsibilities

• Coordinate, administer, and record AGMs, Trustee meetings, and general scheme meetings.
• Prepare meeting packs, notices, agendas, proxies, and nomination forms, ensuring accurate minute-taking.
• Maintain scheme records, statutory documentation, insurance policies, and compliance documentation.
• Oversee governance processes including CSOS registrations, annual returns, rule amendments, PAIA/POPIA, SARS, UIF, and Workmen's Compensation administration.
• Support financial administration by liaising with accounting teams, assisting with budget preparation, levy collection, debtor follow-up, and supplier documentation.
• Deliver professional communication to owners, Trustees, contractors, and ground staff; manage query resolution.
• Log, prioritise, and track maintenance requests; coordinate supplier quotations; assist with contractor appointments; monitor work.
• Facilitate insurance renewals, claim submissions, access control processes, and maintenance of cloud-based documentation systems.

Skills

Organizational skills

Attention to detail

Deadline management

Communication

Tools

Microsoft Office

WeConnectU

Job description

RecruitMyMom is seeking a detail-oriented administrator in Hermanus, SA, to support sectional title schemes and HOAs. You will work with Community Managers, Trustees, property owners, and service providers to ensure governance and financial alignment across a diverse portfolio.

You will manage AGM logistics, document control, and compliance processes while coordinating with accounting and suppliers. Strong English communication and confidentiality are essential.