Financial Portfolio & Scheme Administrator

Helderberg Personnel; Somerset West; On-site; ZAR 280,000 - 360,000; Full time

Job summary

Helderberg Personnel in Somerset West seeks a Financial Administrator to support budgeting, levy administration and financial reporting for residential schemes.

You will liaise with trustees, owners and service providers, maintain scheme records, and assist the Property Manager with admin.

The role requires 2–5 years' experience in financial admin, a relevant diploma, strong Excel and communication skills in English and Afrikaans.

Qualifications

• Diploma or Degree in Accounting, Finance, Financial Management or related field is essential.
• 2-5 years of experience in financial administration or accounting.
• Experience in property management, sectional title, HOA or real estate advantageous.
• Strong understanding of accounting principles, reconciliations, debtors and financial reporting.
• Experience preparing budgets and levy administration advantageous.
• Advanced computer literacy with strong Microsoft Excel skills.
• Excellent numerical accuracy and attention to detail.
• Strong analytical and problem-solving ability.
• Excellent communication in English and Afrikaans.
• Professional, service-driven and client-focused.
• Able to prioritise workload and meet deadlines in a fast-paced environment.
• High levels of integrity and confidentiality.
• Valid driver's licence and own reliable transport.

Responsibilities

• Preparing and assisting with annual budgets and levy schedules.
• Preparing and distributing monthly financial reports.
• Issuing levy statements and maintaining accurate owner accounts.
• Monitoring debtors and assisting with arrears collections.
• Reconciling owner accounts, supplier invoices and payment requisitions.
• Processing financial transactions accurately and timeously.
• Assisting with month-end procedures and audit preparation.
• Investigating and resolving financial queries.
• Maintaining accurate financial records and supporting documentation.
• Ensuring compliance with internal financial controls and procedures.

Skills

Analytical thinking

Problem-solving

Attention to detail

Communication skills (English/Afrikaas

Time management

Integrity & confidentiality

Education

Diploma or Degree in Accounting, Finance, Financial Management or related field

Tools

Microsoft Excel

Job description

Key Responsibilities

Financial Administration

• Preparing and assisting with annual budgets and levy schedules
• Preparing and distributing monthly financial reports
• Issuing levy statements and maintaining accurate owner accounts
• Monitoring debtors and assisting with arrears collections
• Reconciling owner accounts, supplier invoices and payment requisitions
• Processing financial transactions accurately and timeously
• Assisting with month-end procedures and audit preparation
• Investigating and resolving financial queries
• Maintaining accurate financial records and supporting documentation
• Ensuring compliance with internal financial controls and procedures

Client Liaison

• Serving as the primary point of contact for trustees, owners and residents regarding financial matters
• Building and maintaining professional relationships with trustees, owners and service providers
• Responding to financial and administrative enquiries professionally and efficiently
• Preparing correspondence and following up on action items
• Assisting with trustee meetings and the preparation of meeting documentation
• Delivering exceptional client service while maintaining confidentiality and professionalism

Property Administration

• Maintaining scheme records, owner databases and financial documentation
• Assisting with insurance schedules and annual reporting documentation
• Supporting the Property Manager with administrative requirements
• Coordinating maintenance-related financial administration where requiredEnsuring compliance with relevant legislation and industry requirements

Criteria

• Diploma or Degree in Accounting, Finance, Financial Management or a related field is essential
• 2-5 years' experience in a financial administration or accounting role
• Previous experience within the property management, sectional title, HOA or real estate environment will be highly advantageous
• Sound understanding of accounting principles, reconciliations, debtors and financial reporting
• Experience preparing budgets and working with levy administration will be advantageous
• Advanced computer literacy with strong Microsoft Excel skills
• Excellent numerical accuracy and attention to detail
• Strong analytical and problem-solving ability
• Excellent communication skills in both English and Afrikaans
• Professional, service-driven and client-focused
• Able to prioritise workload and meet deadlines in a fast-paced environment
• High levels of integrity and confidentiality
• Valid driver's licence and own reliable transport