Assistant to Property Manager

Status Staffing; Wes-Kaap; On-site; ZAR 18,000 - 20,000; Full time

Job summary

Status Staffing is seeking a dedicated Property Administration professional for a permanent position in the Western Cape. The role supports the Property Manager with daily administration, tenant liaison, and maintenance coordination within a property management context.

The ideal candidate has Matric, good MS Office skills, and experience with property systems, leases, budgets, and reporting. A driver’s licence and reliable transport may be required.

Qualifications

• Matric (Grade 12) or equivalent.
• Experience in property administration or similar admin/support role, preferably in Sectional Title and HOAs.
• Basic understanding of community scheme management and relevant legislation.
• Experience assisting with trustee, director, AGM/SGM meetings is advantageous.

Responsibilities

• Provide daily administrative support to the Property Manager.
• Maintain accurate property, tenant, and supplier records.
• Prepare correspondence, notices, reports, and other property-related documentation.
• Maintain organized filing systems and ensure all property documentation is up to date.
• Assist with lease administration, renewals, and amendments.
• Assist with the preparation of monthly property reports.
• Act as contact for tenants and property owners and handle queries professionally.
• Coordinate maintenance requests and liaise with contractors and service providers.
• Assist with rental administration, invoicing, reconciliations, and financial queries.
• Assist with advertising vacant properties and tenant onboarding.

Skills

MS Office

Communication

Organisation

Time management

Multitasking

Client service

Attention to detail

Education

Matric (Grade 12)

Tools

Property management systems

Job description

A recent professional profile photo is to accompany your application

EMPLOYMENT TYPE : Permanent
SECTOR : Property
BASIC SALARY : R18 000 – R20 000 + bonus structure
START DATE : A.S.A.P

REQUIREMENTS

• Matric (Grade 12).
• Previous experience in property administration or a similar administrative/support role, preferably within Sectional Title and Homeowners’ Associations (HOAs).
• Basic understanding of community scheme management and relevant legislation.
• Experience assisting with trustee, director, AGM, and SGM meetings will be advantageous.
• Basic financial understanding, including budgets, levies, arrears, and financial reports.
• Good understanding of maintenance processes within property management.
• Experience with property management systems will be advantageous.
• Proficiency in MS Office.
• Excellent communication and interpersonal skills.
• Strong organisational and time-management abilities.
• Ability to manage multiple tasks and competing priorities effectively.
• Professional, client-focused, and solutions-driven approach.
• Strong computer literacy.
• Valid driver’s license.
• Own reliable transport may be required.

DUTIES

Property Administration

• Provide daily administrative support to the Property Manager.
• Maintain accurate property, tenant, and supplier records.
• Prepare correspondence, notices, reports, and other property-related documentation.
• Maintain organized filing systems and ensure all property documentation is up to date.
• Assist with lease administration, renewals, and amendments.
• Assist with the preparation of monthly property reports.

Tenant & Client Liaison

• Act as a point of contact for tenants and property owners.
• Handle tenant queries and complaints professionally and efficiently.
• Follow up on outstanding tenant issues.
• Communicate with tenants regarding maintenance, inspections, and other property-related matters.
• Assist the Property Manager in maintaining positive landlord/tenant relationships.

Maintenance & Contractors

• Log and coordinate maintenance requests.
• Liaise with contractors, suppliers, and service providers.
• Obtain quotations where required.
• Follow up on outstanding maintenance work.
• Ensure completed work is properly documented and reported to the Property Manager.
• Assist with routine property inspections.

Financial & Rental Administration

• Assist with rental administration and follow up on outstanding payments.
• Process invoices and supplier documentation.
• Assist with reconciliations and financial queries.
• Monitor tenant accounts and escalate arrears to the Property Manager.
• Assist with the preparation of financial reports.

Leasing & Property Marketing

• Assist with advertising vacant properties.
• Respond to enquiries from prospective tenants.
• Arrange property viewings.
• Assist with tenant applications and related documentation.
• Assist with lease renewals and new tenant onboarding.

Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.