Property & Lease Administrator- ZR_2667_JOB

PTY; Somerset West; On-site; ZAR 150,000 - 210,000; Full time

Job summary

Red Ember Recruitment (PTY) Ltd is seeking a Property & Lease Administrator to coordinate lease documentation, occupancy processes and resident relations across a property portfolio in Somerset West, SA. The role centers on accurate recordkeeping, compliance with housing legislation, and providing resident-focused service.

The successful candidate will manage administrative workflows, liaise with Finance, Facilities, Marketing and Management, and support occupancy objectives with a

Qualifications

• Minimum of 3 years' experience in property administration, leasing or real estate administration.
• Experience managing lease agreements and occupancy processes.
• Experience dealing directly with residents and customers.
• Strong written and verbal communication skills.

Responsibilities

• Administer lease and occupancy documentation and related records.
• Coordinate occupancy processes and maintain accurate resident records.
• Coordinate property inspections and related administrative tasks.
• Maintain lease documentation in line with applicable requirements and legislation.
• Liaise with Marketing/Management on occupancy and inquiries.

Skills

Lease administration

Customer service

Recordkeeping

Education

Certificate/Diploma in Property Administration or Real Estate

Tools

Property management software

Job description

Red Ember Recruitment (PTY) Ltd | Permanent

Property & Lease Administrator- ZR_2667_JOB

Somerset West, South Africa | Posted on 13/10/2026

Red Ember Recruitment is seeking a suitably experienced and organised Property & Lease Administrator to manage and coordinate property administration, lease agreements, occupancy processes, inspections and resident relations across a property portfolio.

The successful candidate will serve as a central point of coordination between residents, prospective residents, Finance, Facilities, Marketing and Management, ensuring efficient administration, accurate recordkeeping, compliance with applicable legislation and the delivery of professional, resident-focused service.

Lease and Occupancy Administration

• Administer lease agreements, occupancy agreements and related documentation.
• Coordinate occupancy processes and maintain accurate property and resident records.
• Monitor occupancy administration and support occupancy objectives.
• Ensure property administration processes are completed accurately and efficiently

Property Inspections and Quality Control

• Coordinate property inspections and related administrative processes.
• Maintain inspection records and documentation.
• Support property quality-control processes and follow up on property-related matters with the relevant departments.

Tenant and Resident Relations

• Serve as a point of contact for existing residents and prospective residents.
• Respond to resident and customer enquiries professionally and timeously.
• Coordinate property-related communication between residents and internal stakeholders.
• Maintain a customer-service-oriented approach while respecting resident rights.

Legal and Compliance Administration

• Maintain lease and occupancy documentation in line with applicable requirements.
• Apply relevant rental housing legislation where applicable.
• Support compliance with property administration procedures and applicable legislation.
• Ensure records are accurate, complete and properly maintained.

Marketing and Occupancy Management

• Liaise with Marketing and Management regarding occupancy-related processes.
• Assist with the administration and coordination of prospective resident enquiries.
• Support initiatives aimed at achieving occupancy objectives.

Reporting and General Administration

• Maintain accurate property, lease and occupancy databases.
• Collect, update and manage relevant property and resident information.
• Prepare and maintain administrative records and reports.
• Coordinate with Finance, Facilities and Management on property-related matters.
  

Requirements

• Valid Code 08 driver's licence.
  
• Minimum of 3 years' experience in property administration, leasing or real estate administration.
  
• Proven experience managing lease agreements and occupancy processes.
  
• Experience dealing directly with residents and customers.
  
• Experience working with property management systems.
  

Advantageous Qualifications and Experience

• Certificate or Diploma in Property Administration, Real Estate, Business Administration or a related field.
• Experience in retirement villages, senior living facilities or housing administration.
• Strong lease administration and occupancy management skills.
• Knowledge of applicable rental housing legislation.
• Excellent written and verbal communication skills.
• Strong customer service and resident relationship management abilities.
• Excellent planning, organisational and time-management skills.
• Resource management capabilities.
• Strong attention to detail and accurate data management.
• Ability to coordinate multiple administrative processes and liaise with different stakeholders.
• Professional, service-oriented approach.