Remote Commercial Lease Administrator

Placements24; East London; Hybrid; ZAR 330,000 - 510,000; Full time

Benefits offered by this job

Competitive salary package

Comprehensive health insurance

Retirement savings plan

Professional development opportunities

Fully remote work arrangement

Access to advanced lease tech/tools

Supportive virtual team

Job summary

Placements24 is seeking a detail-oriented Remote Commercial Lease Administrator to manage a portfolio of commercial leases across South Africa. You will maintain lease records, ensure compliance, process rent and escalations, and liaise with tenants and property managers from your home office.

The ideal candidate has at least 3 years of lease administration experience, strong MS Office and leasing software skills, and excellent written and verbal communication for remote collaboration.

Qualifications

• Minimum of 3 years of experience in lease administration or related field.
• Strong understanding of commercial lease agreements and terms.
• Proficiency in MS Office (Excel, Word, Outlook).
• Experience with lease management software.
• Excellent written and verbal communication for remote interaction.
• Ability to work independently in a remote setting.

Responsibilities

• Administer and maintain all commercial lease agreements with accuracy and compliance.
• Manage lease lifecycle from drafting and execution to renewals and terminations.
• Process and track rental payments, service charges and other charges.
• Calculate and apply annual rent escalations and contractual adjustments.
• Respond to tenant inquiries regarding lease terms, payments and issues.
• Liaise with property managers, leasing agents, and legal counsel on lease matters.
• Maintain digital lease files and databases.
• Ensure timely adherence to lease obligations and dates.
• Assist in preparing lease summaries and reports for management.
• Support negotiation and execution of new leases and amendments.

Skills

Lease administration

Organizational skills

Communication

Remote work capability

Education

Degree in administration

Paralegal studies

Property management certification

Tools

Lease management software

Job description

About the Role

Our client, a prominent property management group, is seeking a detail-oriented and organized Remote Commercial Lease Administrator to manage and administer a portfolio of commercial leases for properties across South Africa. This fully remote role requires exceptional administrative skills, a thorough understanding of lease agreements, and the ability to manage multiple tasks efficiently. The ideal candidate will be responsible for maintaining lease records, ensuring compliance, managing rent collections and escalations, and liaising with tenants and property managers. We are looking for a self-disciplined professional who can thrive in a virtual work environment and contribute to the smooth operation of our client's commercial real estate portfolio. Your meticulous attention to detail and proactive approach will be key to ensuring the integrity and efficiency of our lease administration processes. This is a fantastic opportunity to join a leading company and grow your career in commercial property management from the convenience of your home office.

Key Responsibilities

• Administer and maintain all commercial lease agreements, ensuring accuracy and compliance.
• Manage the lease lifecycle, from drafting and execution to renewals and terminations.
• Process and track rental payments, service charges, and other lease-related charges.
• Calculate and apply annual rent escalations and other contractual adjustments.
• Respond to tenant inquiries regarding lease terms, payments, and property-related issues.
• Liaise with property managers, leasing agents, and legal counsel on lease-related matters.
• Maintain comprehensive and organized digital lease files and databases.
• Ensure timely adherence to all lease obligations and critical dates.
• Assist in preparing lease summaries and reports for management review.
• Support the negotiation and execution of new lease agreements and amendments.

Requirements

• High school diploma or equivalent; a degree or relevant certification in administration, paralegal studies, or property management is a plus.
• Minimum of 3 years of experience in lease administration, property management, or a related administrative role, preferably within commercial real estate.
• Strong understanding of commercial lease agreements, terms, and clauses.
• Proficiency in lease management software and MS Office Suite (Excel, Word, Outlook).
• Exceptional organizational skills, with meticulous attention to detail and accuracy.
• Excellent written and verbal communication skills, suitable for remote interaction.
• Ability to manage time effectively, prioritize tasks, and meet deadlines in a remote setting.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Familiarity with South African property market regulations and practices is advantageous.
• A reliable internet connection and a dedicated, distraction-free home office environment.

Benefits

• Competitive salary package commensurate with experience.
• Comprehensive health insurance benefits.
• Retirement savings plan.
• Opportunities for professional development and continuing education in property management.
• The flexibility and convenience of a fully remote work arrangement.
• Access to advanced lease administration technology and tools.
• Be part of a reputable and growing property management organization.
• A supportive virtual team environment.