Property Administrator

Clicks Group; Cape Town; Presencial; ZAR 240.000 - 400.000; Jornada completa

Descripción de la vacante

Clicks Group is seeking a Property Administrator at the Head Office in Cape Town to execute and coordinate all office administration duties within the Property department. The role involves maintaining lease data, vendor onboarding, and supporting a broad range of property admin tasks.

Successful candidates will have 3 years in property administration, be proficient with SAP Real Estate, and hold a related Finance or Property qualification. Strong Excel and organizational skills are required.

Formación

• 3 years of experience in property administration, real estate or property finance.

Responsabilidades

• Capture and maintain accurate lease data and landlord records in SAP Real Estate system.
• Process vendor documentation and payment setups for onboarding.
• Track lease expiry dates and prepare renewal packs for Leasing Managers.

Conocimientos

Microsoft Office

Excel

Numerical ability

Attention to detail

Organisational skills

Independent work

Communication skills

Educación

Property/Finance degree

Herramientas

SAP Real Estate

SAP FI

Descripción del empleo

Clicks is on the hunt for a talented Property Administrator to efficiently execute and coordinate all office administration duties, communication and correspondence with stakeholders as well as any other relevant responsibilities within the Property department. This role will be based at the Head Office in Cape Town .

Purpose and Objectives

Capture and maintain accurate lease data, rental updates, landlord records, lease abstracts, and critical dates within the SAP system.

Process new and maintain existing vendor documentation, and payment setups to ensure smooth onboarding.

Track lease expiry dates, prepare and issue standard renewal documents and prepare renewal packs for Leasing Managers consideration

Support the property team with administration for new and existing stores

Manage rental queries and follow-ups from the Rents and Finance departments

Prepare and maintain monthly and quarterly property reports, including internal and external audit reports and lease extension reports

Assist with property meetings, document preparation, and coordination of tasks, while supporting ad hoc projects as required

Ensure filing is completed accurately and on time, upload all documents to Clickdox - Clicks signoff system and follow up on all outstanding documentation between the Tenant and the Landlord and other property admin information

Maintain transaction tracking systems to ensure deadlines are met

Ensure compliance with company policies, lease agreements, FICA, POPIA, and applicable financial regulations and requirements.

Qualifications and Experience:

3 years experience in property administration, real estate or property finance environment.

2 years of experience working on the SAP Real Estate system, with SAP FI being advantageous

Relevant tertiary qualification in Finance or Property related field

Strong understanding of lease data management, reporting, reconciliations, and financial accuracy

Skills, Abilities and Job Related Knowledge:

Proficient in Microsoft Office applications (Excel strongly required)

Strong numerical ability, attention to detail and strong organisational skills

Proven ability to manage multiple priorities in a fast-paced, admin-focused environment

Ability to work independently and under pressure

Integrity and discretion in handling confidential information.

Professional communication skills, written and verbal.

• Planning and Organising
• Delivering Results and Meeting Customer Expectations
• Deciding and Initiating Action
• Following Instructions and Procedures
• Coping with pressures and setbacks
• Achieving Personal Work Goals and Objectives
• Good problem-solving ability and process-thinking mindset
• Achieving Personal Work Goals and Objectives