PROJECTS & SALES ADMINISTRATOR

Ligpos (Pty) Ltd; Gauteng; On-site; ZAR 201,000 - 290,000; Full time

Job summary

Ligpos Employment Agency invites organized, detail-oriented candidates to apply for a Projects & Sales Administrator role in Benoni, South Africa. You will oversee and manage all project and business development documentation, ensuring creation, storage, retrieval, and compliance to support project execution and growth.

The position requires strong organizational skills, attention to detail, and proficiency in Microsoft Office and PM tools to facilitate document flow, reporting, proposals, and

Qualifications

• Education: High School Diploma / Matric or equivalent. A Diploma/Certificate in Project Management, Business Administration, or a related field is an added advantage.
• Experience: Previous work experience as a Project Administrator, Project Coordinator, or in a similar administrative role is an advantage.
• Knowledge: Basic understanding of project management principles, document management systems (DMS), and document control principles.
• Technical Skills: Computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools.
• Core Competencies: Exceptional attention to detail, strong organizational and time management skills, effective verbal/written communication, adaptability, and high ethical standards.

Responsibilities

• Documentation Management: Create, organize, and maintain project and business development documentation (including plans, schedules, and status reports) in compliance with organizational standards.
• Project & Business Development Support: Facilitate smooth document flow between project teams and stakeholders, assisting with the preparation of progress updates, proposals, contracts, and financial documentation.
• Communication Support: Facilitate clear communication within project teams and external stakeholders, helping to draft and distribute announcements and updates.
• Business Development Recordkeeping: Maintain structured records of business development activities, support data analysis, and assist BD teams with client communications.
• Compliance, Quality & Process Improvement: Maintain high standards of document accuracy, assist in developing best practices, support ISO 9001 / TÜV SÜD process maintenance, and assist in documentation audits.
• SHERQ Adherence: Strictly adhere to company Safety, Health, Environmental, Risk, and Quality (SHERQ) policies and procedures.

Skills

Attention to detail

Organizational skills

Time management

Verbal/written communication

Adaptability

Education

High School Diploma / Matric

Diploma/Certificate in Project Management or Business Administration

Tools

Microsoft Office

Project management tools

Document management systems

Job description

VACANCY: PROJECTS & SALES ADMINISTRATOR

Ligpos Employment Agency invites organized, detail-oriented, and proactive candidates to apply for an exciting position at one of our premier clients.

Position Overview

• Job Title: Projects & Sales Administrator

• Work Area: Projects Office – Project Management

• Location: Benoni, South Africa

• Remuneration: Market-Related (Negotiable based on experience)

About the Role

The main purpose of this position is to oversee and manage all documentation related to projects and business development activities. The successful candidate will ensure the efficient creation, storage, retrieval, and compliance of documents to support seamless project execution and drive business growth initiatives.

Key Responsibilities

• Documentation Management: Create, organize, and maintain project and business development documentation (including plans, schedules, and status reports) in compliance with organizational standards.

• Project & Business Development Support: Facilitate smooth document flow between project teams and stakeholders, assisting with the preparation of progress updates, proposals, contracts, and financial documentation.

• Communication Support: Facilitate clear communication within project teams and external stakeholders, helping to draft and distribute announcements and updates.

• Business Development Recordkeeping: Maintain structured records of business development activities, support data analysis, and assist BD teams with client communications.

• Compliance, Quality & Process Improvement: Maintain high standards of document accuracy, assist in developing best practices, support ISO 9001 / TÜV SÜD process maintenance, and assist in documentation audits.

• SHERQ Adherence: Strictly adhere to company Safety, Health, Environmental, Risk, and Quality (SHERQ) policies and procedures.

Requirements & Qualifications

• Education: High School Diploma / Matric or equivalent. A Diploma/Certificate in Project Management, Business Administration, or a related field is an added advantage.

• Experience: Previous work experience as a Project Administrator, Project Coordinator, or in a similar administrative role is an advantage.

• Knowledge: Basic understanding of project management principles, document management systems (DMS), and document control principles.

• Technical Skills: Computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools.

• Core Competencies: Exceptional attention to detail, strong organizational and time management skills, effective verbal/written communication, adaptability, and high ethical standards.

PLEASE NOTE:

• If you do not receive a response within 4 weeks, please consider your application unsuccessful.