PROJECT MANAGEMENT ADMINISTRATOR

Ligpos (Pty) Ltd; Benoni; On-site; ZAR 201,000 - 312,000; Full time

Job summary

Ligpos Employment Agency is seeking a detail-oriented Project Management Administrator to support project managers in the Projects Office. The role focuses on coordinating tasks, maintaining documentation, and ensuring timely communication across project teams.

The successful candidate will manage meetings, assist with budgets, and coordinate resources while upholding confidentiality and SHERQ policies. This is a hands-on admin role within a dynamic projects environment.

Qualifications

• High School diploma or equivalent required; a Bachelor's degree in PM/Engineering/Business Admin or related field, OR professional certification is required.
• Previous work experience as a Project Administrator/Coordinator or similar role is an advantage.
• Solid understanding of basic project management concepts and customer service principles.
• Proficiency in Microsoft Office and project management software.

Responsibilities

• Documentation & Meetings: Create, organize, and maintain project documentation, schedules, and status reports; schedule meetings and take minutes.
• Communication & Stakeholders: Facilitate communication within teams and with external stakeholders.
• Task & Budget Tracking: Track tasks and milestones; monitor budgets and expenses with the finance team.
• Resource Coordination: Assist with allocation of resources to ensure team needs are met.
• Reporting & Risk Management: Generate status reports, identify risks, and support solutions.
• Quality & SHERQ: Review deliverables and adhere to safety, health, environmental, and quality policies.
• General: Maintain confidentiality and adapt to changing project requirements.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Education

Bachelor's degree in PM/Engineering/Business Admin

Professional certification in PM/Business Admin

High School diploma

Tools

Microsoft Office

Project management software

Job description

VACANCY: PROJECT MANAGEMENT ADMINISTRATOR

Ligpos Employment Agency is looking for a detail-oriented and organized candidate to join the team of one of our leading clients.

Position Overview

• Job Title: Project Management Administrator

• Work Area: Projects Office - Project Management

About the Role

The main purpose of this position is to provide essential administrative support to project managers and project teams. The successful candidate will ensure that tasks are efficiently coordinated, communication occurs in a timely manner, and all project-related activities run smoothly. This role ultimately contributes to the successful completion of projects within specified timelines and objectives.

Key Responsibilities

• Documentation & Meetings: Create, organize, and maintain project documentation, including project plans, schedules, and status reports. Schedule project meetings, prepare agendas, take minutes, and distribute summaries.

• Communication & Stakeholders: Facilitate communication within project teams as well as with external stakeholders, and coordinate feedback.

• Task & Budget Tracking: Track tasks and milestones to ensure timely completion. Collaborate with the finance team and project managers to track project budgets and monitor expenses.

• Resource Coordination: Assist with the allocation and coordination of resources to ensure team members have the necessary tools and support.

• Reporting & Risk Management: Generate regular project status reports, identify project risks and issues, and support the implementation of solutions.

• Quality & SHERQ: Review project deliverables for quality. Strictly adhere to and promote the company's safety, health, environmental, and quality policies (SHERQ).

• General: Maintain strict confidentiality and ethical standards in all aspects of project administration, and remain adaptable to changing project requirements.

Requirements & Qualifications

• Education: A High School diploma or equivalent is required. A Bachelor's degree in Project Management, Engineering, Business Administration, or a related field, OR a professional certification in Project Management / Business Administration is required.

• Experience: Previous work experience as a Project Administrator, Project Coordinator, or in a similar role is a strong advantage.

• Knowledge: A solid understanding of basic project management concepts, methodologies, and terminology, as well as basic customer service principles.

• Technical Skills: Computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management software.

• Core Competencies: Exceptional attention to detail, strong organizational skills, and sound time management principles.

• Communication: Effective verbal and written communication skills and a willingness to work collaboratively in a team.