PROJECT MANAGEMENT ADMINISTRATOR

Ligpos (Pty) Ltd; Gauteng; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Ligpos Employment Agency is seeking a detail-oriented Project Management Administrator to join a leading client’s Projects Office in Gauteng. You will support project managers with documentation, meetings, and reporting to keep projects on schedule.

You will coordinate tasks, budgets, resources, and communications, ensuring quality and confidentiality while adhering to company SHERQ policies. This role offers growth within a busy project environment.

Qualifications

• High School diploma or equivalent required; bachelor's degree or professional certification preferred.
• Experience as Project Administrator/Coordinator or similar role advantageous.
• Solid understanding of basic project management concepts and terminology.
• Proficiency in Microsoft Office and project management software.

Responsibilities

• Create, organize and maintain project documentation and reports.
• Schedule meetings, prepare agendas, take minutes, and share summaries.
• Coordinate communication within teams and with external stakeholders.
• Track tasks, milestones and budgets; monitor expenses.
• Support resource allocation and risk management.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Team collaboration

Education

High School diploma

Bachelor's degree or certificate

Tools

Microsoft Office

Project management software

Job description

VACANCY: PROJECT MANAGEMENT ADMINISTRATOR

Ligpos Employment Agency is looking for a detail-oriented and organized candidate to join the team of one of our leading clients.

Position Overview

• Job Title: Project Management Administrator

• Work Area: Projects Office - Project Management

About the Role

The main purpose of this position is to provide essential administrative support to project managers and project teams. The successful candidate will ensure that tasks are efficiently coordinated, communication occurs in a timely manner, and all project-related activities run smoothly. This role ultimately contributes to the successful completion of projects within specified timelines and objectives.

Key Responsibilities

• Documentation & Meetings: Create, organize, and maintain project documentation, including project plans, schedules, and status reports. Schedule project meetings, prepare agendas, take minutes, and distribute summaries.

• Communication & Stakeholders: Facilitate communication within project teams as well as with external stakeholders, and coordinate feedback.

• Task & Budget Tracking: Track tasks and milestones to ensure timely completion. Collaborate with the finance team and project managers to track project budgets and monitor expenses.

• Resource Coordination: Assist with the allocation and coordination of resources to ensure team members have the necessary tools and support.

• Reporting & Risk Management: Generate regular project status reports, identify project risks and issues, and support the implementation of solutions.

• Quality & SHERQ: Review project deliverables for quality. Strictly adhere to and promote the company's safety, health, environmental, and quality policies (SHERQ).

• General: Maintain strict confidentiality and ethical standards in all aspects of project administration, and remain adaptable to changing project requirements.

Requirements & Qualifications

• Education: A High School diploma or equivalent is required. A Bachelor's degree in Project Management, Engineering, Business Administration, or a related field, OR a professional certification in Project Management / Business Administration is required.

• Experience: Previous work experience as a Project Administrator, Project Coordinator, or in a similar role is a strong advantage.

• Knowledge: A solid understanding of basic project management concepts, methodologies, and terminology, as well as basic customer service principles.

• Technical Skills: Computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management software.

• Core Competencies: Exceptional attention to detail, strong organizational skills, and sound time management principles.

• Communication: Effective verbal and written communication skills and a willingness to work collaboratively in a team.