Project Documentation & Expeditor Lead

Ligpos (Pty) Ltd; Gauteng; On-site; ZAR 180,000 - 360,000; Full time

Job summary

Ligpos Employment Agency, on behalf of its project office, seeks a Document Controller and Expeditor to manage project documentation and ensure timely delivery of materials, drawings, and manuals. You will support project managers with administrative tasks and maintain document control registers, track deadlines, and ensure compliance with SHERQ regulations.

Strong attention to detail, proficiency in MS Office and DMS, and prior experience in document control or project administration are

Qualifications

• High School Diploma or equivalent; Bachelor's Degree in Project Management, Engineering, or Business Administration, or a professional certification in PM/BA.
• Experience as Document Controller, Project Administrator, Project Coordinator, or similar role is advantageous.
• Solid understanding of Document Management Systems (DMS) and document control principles.
• Knowledge of basic project management methodologies.
• Strong proficiency in MS Office and project management software.

Responsibilities

• Documentation Management: Create, organize, and maintain project documentation (plans, schedules, status reports, drawings, manuals) in compliance with standards.
• Expediting: Track and manage the delivery of project materials and documentation, resolving supply and processing issues promptly.
• Communication & Meetings: Facilitate team communication, coordinate project meetings, prepare agendas, record minutes, and distribute summaries.
• Task & Budget Tracking: Track project tasks and milestones, follow up on deadlines, and assist in monitoring budgets and expenses.
• Quality Assurance & SHERQ: Review project deliverables for quality and adhere strictly to safety, health, environmental, and quality (SHERQ) regulations.
• Reporting & Risk Management: Generate regular status reports, assist in identifying risks, and support mitigation strategies.

Skills

Attention to detail

Organizational skills

Time management

Communication

Adaptability

Education

Bachelor's Degree in Project Management

Bachelor's Degree in Engineering

Professional certification in Project Management / Business Administration

Tools

MS Office

Project management software

Document Management System (DMS)

Job description

Ligpos Employment Agency, on behalf of its project office, seeks a Document Controller and Expeditor to manage project documentation and ensure timely delivery of materials, drawings, and manuals. You will support project managers with administrative tasks and maintain document control registers, track deadlines, and ensure compliance with SHERQ regulations.

Strong attention to detail, proficiency in MS Office and DMS, and prior experience in document control or project administration are