Project Coordination & Admin Specialist

Marvel Placement Consultant; Rustenburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Marvel Placement Consultants in Rustenburg is seeking a diligent project administrator to provide day-to-day support to the project management and engineering teams. You will coordinate meetings, maintain project files, prepare progress reports and ensure documentation is up to date.

The role requires a matric certificate, 2-3 years in admin, proficiency in Microsoft Office, and strong organisational and communication skills.

Qualifications

• Matric certificate required.
• 2-3 years' experience in project administration or a similar administrative support role.
• Experience within the mining, engineering or construction industry will be advantageous.
• A relevant qualification in Administration or Project Management will be beneficial.
• Proficient in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.
• Experience with document control, project reporting and progress tracking.
• Understanding of project administration processes, recordkeeping and document management.
• Exposure to procurement administration, purchase orders and contractual documentation will be advantageous.
• Excellent organisational, communication and time-management skills.
• Ability to manage multiple tasks, prioritise workloads and meet deadlines.
• Strong attention to detail and the ability to maintain confidentiality.

Responsibilities

• Provide day-to-day administrative assistance to the project management and engineering teams.
• Coordinate project meetings, prepare agendas and record meeting minutes.
• Distribute meeting minutes and monitor outstanding actions to ensure that deadlines are met.
• Maintain accurate project files, registers, correspondence and supporting documentation.
• Assist with compiling project progress reports and management updates.
• Monitor project schedules, deliverables and outstanding activities, following up with relevant stakeholders where necessary.
• Coordinate communication between internal departments, contractors, consultants, suppliers and service providers.
• Provide administrative assistance with procurement processes, purchase orders and variation documentation.
• Support the tracking of project activities and ensure that relevant information is updated and readily available.
• Ensure that project records are properly maintained and comply with established procedures.
• Identify outstanding information or administrative matters and elevate these to the Project Manager where necessary.
• Assist with general coordination across multiple project activities and teams.
• Adapt to changing priorities while ensuring that important deadlines and deliverables are not overlooked.

Skills

Organisational skills

Communication skills

Time management

Multitasking

Attention to detail

Confidentiality

Prioritisation

Education

Relevant qualification in Administration or Project Management

Tools

MS Office Suite

Job description

Marvel Placement Consultants in Rustenburg is seeking a diligent project administrator to provide day-to-day support to the project management and engineering teams. You will coordinate meetings, maintain project files, prepare progress reports and ensure documentation is up to date.

The role requires a matric certificate, 2-3 years in admin, proficiency in Microsoft Office, and strong organisational and communication skills.