Remote Administrative Coordinator - Logistics & Distribution

Placements24; Upington; Hybrid; ZAR 240,000 - 360,000; Full time

Job summary

Placements24 is seeking a Remote Administrative Coordinator for a leading logistics and distribution firm. This fully remote role supports our operations teams from a home office, handling documents, communication, and reporting to maintain smooth workflows.

You will organize digital files, coordinate with dispatch, warehouse, and clients, track shipments, process invoices, and prepare performance reports, using Microsoft Office and cloud platforms.

Qualifications

• Experience in an administrative role, preferably in logistics or supply chain.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office and familiarity with logistics software or ERP systems.
• Excellent written and verbal communication for remote work.
• Ability to manage multiple tasks and meet deadlines.
• Experience with cloud-based collaboration tools (Google Workspace, MS Teams).
• Self-motivated, independent with minimal supervision.
• Reliable internet connection and home office setup.

Responsibilities

• Provide remote administrative support to logistics and distribution teams across different locations.
• Manage and organize digital shipping documents, manifests, and inventory records using cloud-based systems.
• Coordinate communication between dispatch, warehouse, transport providers, and clients via digital channels.
• Assist in tracking shipment statuses and updating logistical databases in real-time.
• Process invoices, delivery confirmations, and related documentation accurately.
• Schedule virtual meetings and conference calls for operational planning and coordination.
• Prepare and distribute reports on delivery performance, inventory levels, and operational metrics.
• Maintain digital filing systems and ensure easy accessibility of crucial logistical information.
• Support the resolution of administrative and logistical issues that arise remotely.
• Ensure compliance with company procedures and industry regulations in all administrative tasks.
• Assist with ad-hoc administrative projects as assigned by the operations management team.

Skills

Administrative coordination

Microsoft Office

Google Workspace

Microsoft Teams

ERP systems

Tools

Logistics software

Cloud-based platforms

Job description

About the Role

Our client, a prominent logistics and distribution company with an expanding national footprint, is seeking an efficient and adaptable Remote Administrative Coordinator. This role is fully remote, enabling you to manage administrative tasks and support our operational teams from your home office. You will play a crucial role in streamlining communication, managing documentation, and ensuring the smooth flow of information between various logistical hubs and our central operations. We are looking for a detail-oriented individual with excellent organizational skills and a strong command of digital tools, who can thrive in a dynamic, remote work environment. This is an excellent opportunity to gain valuable experience in the logistics sector while enjoying the flexibility of remote work. Your contributions will be key to maintaining operational efficiency and client satisfaction.

Key Responsibilities

• Provide remote administrative support to logistics and distribution teams across different locations.
• Manage and organize digital shipping documents, manifests, and inventory records using cloud-based systems.
• Coordinate communication between dispatch, warehouse, transport providers, and clients via digital channels.
• Assist in tracking shipment statuses and updating logistical databases in real-time.
• Process invoices, delivery confirmations, and related documentation accurately.
• Schedule virtual meetings and conference calls for operational planning and coordination.
• Prepare and distribute reports on delivery performance, inventory levels, and operational metrics.
• Maintain digital filing systems and ensure easy accessibility of crucial logistical information.
• Support the resolution of administrative and logistical issues that arise remotely.
• Ensure compliance with company procedures and industry regulations in all administrative tasks.
• Assist with ad-hoc administrative projects as assigned by the operations management team.

Requirements

• Previous experience in an administrative role, with a preference for experience in logistics or supply chain coordination.
• Strong organizational skills and a meticulous attention to detail, essential for remote accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with logistics software or ERP systems is a plus.
• Excellent written and verbal communication skills for effective remote interaction.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Experience with cloud-based collaboration tools (e.g., Google Workspace, Microsoft Teams) is required.
• Self-motivated, disciplined, and capable of working independently with minimal supervision.
• A reliable internet connection and a conducive home office environment.
• Understanding of logistics processes and terminology is highly beneficial.
• Based in South Africa to facilitate potential team coordination and communication.

Benefits

This fully remote position offers significant flexibility and autonomy. Our client provides a competitive annual salary, opportunities for professional growth within the logistics industry, and exposure to dynamic operational challenges. You will be part of a supportive virtual team environment that values efficiency and collaboration. Enjoy the benefits of working from home while contributing to a vital sector of the economy.