Project Administrator

Skillnet Recruitment; Mbombela (Nelspruit); On-site; ZAR 156,000 - 223,000; Full time

Job summary

Skillnet Recruitment seeks a meticulous Project Administrator for an industrial chemical manufacturer in Rocky’s Drift, Mpumalanga. The role supports client projects from site visits to product trials, with a focus on documentation, costings and invoicing.

The ideal candidate holds Grade 12, a relevant admin qualification, 2+ years’ experience, and proficiency in MS Office, QuickBooks or Pastel, English and Afrikaans fluency, and a valid driver’s licence to travel to sites as needed.

Qualifications

• Grade 12 (Matric) is required.
• 2+ years’ admin experience, preferably in project administration within manufacturing/technical environments.
• Proven experience with quotations, invoicing and costing is essential.
• Experience with QuickBooks and Pastel is preferred.
• Valid driver’s licence and own transport; travel to client sites is required.
• MS Office proficiency (Excel, Word, Outlook).
• Fluent in English and Afrikaans.
• Stable work history with references.
• Available to start immediately.

Responsibilities

• Provide full administrative support to client projects from initial site visits to product trials and ongoing supply.
• Schedule and coordinate site visits, meetings and product trials with sales/technical teams.
• Travel to client sites to assist with assessments, collect information and support follow-ups.
• Open, maintain and close project files, job cards and site records; ensure documentation is complete and up to date.
• Prepare quotations, project costings, purchase orders, delivery notes and supporting documents.
• Process invoicing and assist with debtor follow-ups.
• Coordinate delivery schedules and liaise between laboratory, production, dispatch and clients to ensure timely orders.
• Maintain product and compliance documentation (SDS, specs, client site requirements).
• Track raw material/stock for projects and flag shortages early.
• Compile project progress reports and client correspondence for management.
• Handle general office administration, filing and enquiries.

Skills

English

Afrikaans

Education

Matric (Grade 12)

Tertiary admin qualification

Tools

QuickBooks

Pastel

Job description

VACANCY: PROJECT ADMINISTRATOR
Industrial Chemical Manufacturing | Rocky’s Drift, Mpumalanga
Start date: Immediately
Requirements at a glance: Grade 12, valid driver’s licence and own reliable transport

ABOUT OUR CLIENT

Our client is a growing, Lowveld-based manufacturer and distributor of application-specific industrial, mining and commercial chemicals. Rather than supplying off-the-shelf products, they visit client sites, assess the conditions and formulate chemical blends tailored to each application, supported by their own on-site laboratory. As part of a larger chemical group, they have direct access to quality raw materials, bulk logistics support and their own vehicle fleet, delivering large volumes throughout Southern Africa, including Namibia, Mozambique, Malawi and Eswatini. Their clients include mining operations, agricultural packhouses, abattoirs, water treatment applications, warehousing and distribution centres, retail and commercial facilities. Due to continued growth, they are looking for an organised, proactive Project Administrator to keep their client projects, site visits and documentation running smoothly.

KEY RESPONSIBILITIES

• Provide full administrative support to client projects, from initial site visit and assessment through to product trials, formulation changes and ongoing supply.
• Schedule and coordinate site visits, client meetings and product trials with the sales and technical team.
• Travel to client sites from time to time to assist with site assessments, collect information and samples, and support project follow-ups.
• Open, maintain and close project files, job cards and site records, ensuring all documentation is complete and up to date.
• Prepare quotations, project costings, purchase orders, delivery notes and supporting documents.
• Process invoicing and assist with debtor follow-ups.
• Liaise between the laboratory, production, dispatch and clients to make sure orders are blended, packed and delivered on time.
• Coordinate delivery schedules, including bulk and cross-border consignments, and keep clients informed of progress.
• Maintain product and compliance documentation, including Safety Data Sheets (SDS), product specifications and client-specific site requirements.
• Track raw material and stock requirements for projects and flag shortages early.
• Compile project progress reports, client correspondence and basic data (for example trial and test results) for management.
• Handle general office administration, filing and telephone and email enquiries.

MINIMUM REQUIREMENTS

• Grade 12 (Matric).
• A relevant tertiary qualification in Office Administration, Project Administration or Business Administration will be an advantage.
• At least 2 years’ administrative experience, preferably in project administration within a manufacturing, chemical, mining, industrial or technical environment.
• Proven experience with quotations, invoicing and costing is essential.
• Previous experience in QuickBooks and/or Pastel is preferred.
• Valid driver’s licence (Code B / EB) and own reliable transport, as travel to client sites is required from time to time.
• Computer literate in MS Office, especially Excel, Word and Outlook.
• Fluent in English and Afrikaans, both written and verbal.
• Stable work history with contactable references.
• Available to start immediately.

ADVANTAGEOUS

• Exposure to the chemical, water treatment, mining or food processing industries.
• Basic understanding of health and safety (SHEQ) documentation and the handling of hazardous products.
• Experience with cross-border delivery documentation.

THE IDEAL CANDIDATE

• Holds a Grade 12 (Matric) certificate.
• A forward thinker who anticipates project needs and plans ahead.
• Able to work independently without supervision, as well as part of a team.
• Excellent communication style, both written and verbal, when dealing with clients, technical staff and drivers.
• Highly organised, with strong attention to detail and the ability to manage several projects at once.
• Professional, reliable and comfortable working both in the office and on site.