Project Administrator

Staff Unlimited Recruitment; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Staff Unlimited Recruitment is seeking a dedicated Project Administrator to support small works projects within a dynamic manufacturing, electrical, and supply chain environment. The role focuses on full project administration, SAP-based stock handling, order escalation, and inter-department coordination to ensure smooth production workflows.

The ideal candidate will have at least 3 years of experience in project coordination or administration, strong SAP skills, and a track record of accurate

Qualifications

• Minimum of 3 years' experience in project coordination or administration.
• Proficiency in SAP with stock and backstock management experience.
• Strong communication and cross-department coordination skills.
• Experience in manufacturing, electrical, or supply chain environments.
• Ability to manage stock, generate purchase orders, and maintain documentation.

Responsibilities

• Oversee the project administration processes for small works projects to ensure smooth operations.
• Facilitate customer credit approvals and resolve payment-related queries promptly.
• Process creditor reconciliations and manage payments efficiently.
• Update order statuses, track deliveries, and load sales orders into the SAP system.
• Generate SAP job numbers, create and manage BOMs, and place orders for consumables.
• Originate invoices, dispatch notes, and delivery notes to ensure accurate documentation.
• Generate, expedite, and manage purchase orders for materials and stock.
• Receive stock, capture details into SAP, and maintain accurate stock levels.
• Label stock, ensure proper storage, and maintain 5S standards for housekeeping.
• Coordinate stock picking, dispatch, and liaise with logistics to resolve stock-related issues.
• Promote clear communication between departments to ensure seamless production.

Skills

Project coordination

Stock management

Communication

Cross-department coordination

Documentation

Tools

SAP

Job description

Join a dynamic organization at the forefront of manufacturing, electrical, and supply chain industries, where your project administration expertise will directly impact business growth. Our client, a well-established company committed to operational excellence and innovation, is seeking a dedicated Project Administrator to support their small works projects.

Duties include:

• Oversee the project administration processes for small works projects to ensure smooth operations.

• Facilitate customer credit approvals and resolve payment-related queries promptly.

• Process creditor reconciliations and manage payments efficiently.

• Update order statuses, track deliveries, and load sales orders into the SAP system.

• Generate SAP job numbers, create and manage BOMs, and place orders for consumables.

• Originate invoices, dispatch notes, and delivery notes to ensure accurate documentation.

• Generate, expedite, and manage purchase orders for materials and stock.

• Receive stock, capture details into SAP, and maintain accurate stock levels.

• Label stock, ensure proper storage, and maintain 5S standards for housekeeping.

• Coordinate stock picking, dispatch, and liaise with logistics to resolve stock-related issues.

• Promote clear communication between departments to ensure seamless production.

Requirements:

• Minimum of 3 years' experience in project coordination or administration.

• Proficiency in SAP, with experience in stock and backstock management.

• Strong communication skills and the ability to coordinate across departments.

• Knowledge of project administration within manufacturing, electrical, or supply chain environments.

• Ability to manage stock levels, generate purchase orders, and handle documentation accurately.