Project Administrator

Pro Tem; Pretoria; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Pro Tem is seeking a PROJECT ADMINISTRATOR to coordinate and administer all ongoing projects. The role focuses on timely documentation, analysis of variances, scheduling, and ensuring ISO-compliant processes.

The position requires 5 years of project administration experience in an engineering environment, with responsibilities spanning document control, meeting coordination, and client portal management. Strong organizational skills are essential.

Qualifications

• 5 years project administration experience.
• Experience in engineering environment.
• Grade 12 (Matric) or NQF Level 4.

Responsibilities

• Coordinate project activities including procedures, scheduling and timesheets.
• Receive and analyze site documentation weekly, report variances.
• Develop and control project documentation and ensure ISO compliance.
• Attend to general administrative duties and support employees.
• Manage client 3rd party document control portals.
• Prepare project shipping documents (invoices, packing lists).

Skills

Project administration

Documentation management

Scheduling

Meeting organization

Education

Grade 12 / Matric or NQF Level 4

Job description

JOB TITLE

PROJECT ADMINISTRATOR

JOB PURPOSE

This position is responsible to ensure the effective and efficient coordination and administration of all projects on an ongoing basis.

JOB OBJECTIVES

• - To ensure efficient project control, by timeously receiving site documentation, doing weekly analysis, evaluation and reporting of variances.
• - To coordinate activities required for projects including the implementation of specific procedures, people, scheduling and timesheets.
• - Develop, manage and control relevant documentation received from projects; create appropriate hard copy and electronic files and ensure the effective storage of information.
• - To ensure that all documentation is managed and controlled to comply with ISO Standards.
• - Document control on the systems utilized by the Company.
• - To punctually attend to general administrative duties, to support employees in their daily functioning on an ongoing basis as well as professionally organize meetings as and when required.
• - Manage client 3^rd^ party document control portals.
• - Prepare project shipping documents which includes but not limited to commercial invoice and packing lit.

QUALIFICATIONS & EXPERIENCE

• - Grade 12 (Matric) or NQF Level 4
• - 5 years project administration experience
• - Experience in engineering environment