Procurement & Purchase Order Specialist

Empact Group; Johannesburg; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Empact Group in Johannesburg seeks a meticulous Purchase Order Clerk to manage order processing, liaise with vendors, and ensure timely delivery of goods and services.

You will review requisitions, verify specs and pricing, and coordinate with internal teams and finance to keep purchasing accurate and on budget. A detail-oriented, proactive professional thrives in our fast-paced environment.

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.
• Proven experience in a similar role in a fast-paced environment.
• Strong knowledge of procurement processes and best practices.
• Proficient in purchasing software, databases, and MS Office.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy in processing purchase orders.
• Strong communication and interpersonal skills with vendors and stakeholders.
• Ability to work independently and as part of a team.
• Familiarity with inventory management principles.
• Strong analytical and numerical skills for cost analysis and reporting.

Responsibilities

• Process purchase orders in accordance with policies and procedures.
• Review requisitions for accuracy, completeness, and proper authorization.
• Verify product specifications, quantities, and pricing to ensure guidelines.
• Coordinate with internal departments to identify needs and create accurate orders.
• Liaise with vendors to obtain quotes, negotiate pricing, and ensure competitive rates.
• Collaborate with finance to allocate funds and pay invoices.
• Maintain records of purchase orders, invoices, and related documentation.
• Proactively resolve discrepancies related to orders, deliveries, or billing.
• Monitor inventory levels and assist in maintaining stock levels.
• Prepare regular reports on purchasing activities, including order status and lead times.
• Stay updated on industry trends to identify cost-saving opportunities.

Skills

Procurement processes

Vendor coordination

Attention to detail

MS Office

Organizational skills

Communication skills

Independent working

Inventory management

Cost analysis

Numerical skills

Education

High school diploma

Bachelor's degree in business administration

Tools

Purchasing software

Databases

Job description

Empact Group in Johannesburg seeks a meticulous Purchase Order Clerk to manage order processing, liaise with vendors, and ensure timely delivery of goods and services.

You will review requisitions, verify specs and pricing, and coordinate with internal teams and finance to keep purchasing accurate and on budget. A detail-oriented, proactive professional thrives in our fast-paced environment.