Procurement Assistant

BLU by Adcorp SA; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

BLU by Adcorp SA is seeking a Procurement Assistant to support the procurement team with day-to-day purchasing, supplier coordination and administrative activities across Marketing and related functions.

The role involves working closely with Procurement, Marketing, Retail, Finance and suppliers to ensure procurement activities are processed accurately and in line with company policies. 0–2 years' experience and good Excel skills are preferred.

Qualifications

• Completed qualification in Procurement, Supply Chain, Finance, Accounting or a related commercial/business field.
• Knowledge of procurement processes and supplier coordination.
• Excellent English communication, both written and verbal.

Responsibilities

• Assist with sourcing suppliers and obtaining quotations for goods and services.
• Prepare and coordinate RFQs and quotation comparisons.
• Assist with supplier onboarding and maintaining supplier information and documentation.
• Support the preparation and processing of Purchase Requisitions and Purchase Orders.
• Assist with price comparisons and basic cost analysis.
• Maintain procurement records, trackers and supplier documentation.
• Follow up with suppliers on quotations, orders, deliveries and documentation.
• Assist with invoice and payment queries in coordination with Finance.
• Support contract and supplier documentation administration.
• Monitor supplier performance and resolve routine queries.
• Ensure procurement activities comply with company policies and approvals.
• Provide general administrative support to the Procurement team.

Skills

Procurement

Purchasing

Supply chain

Finance

Administration

Excel

Communication

Interpersonal skills

Attention to detail

Time management

Education

Procurement

Supply Chain

Finance

Accounting

Related commercial/business qualification

Tools

SAP

Job description

Procurement Assistant to support the procurement team with day-to-day purchasing, supplier coordination and administrative activities across Marketing and related functions. The successful candidate will work closely with Procurement, Marketing, Retail, Finance and suppliers to ensure procurement activities are processed accurately, efficiently and in line with company policies.

The role will support the procurement team with day-to-day purchasing, supplier coordination and administrative activities across Marketing and related functions, working closely with Procurement, Marketing, Retail, Finance and suppliers to ensure procurement activities are processed accurately, efficiently and in line with company policies.

Responsibilities

• Assist with sourcing suppliers and obtaining quotations for goods and services.
• Prepare and coordinate RFQs and quotation comparisons.
• Assist with supplier onboarding and maintaining supplier information and documentation.
• Support the preparation and processing of Purchase Requisitions and Purchase Orders.
• Assist with price comparisons and basic cost analysis.
• Maintain accurate procurement records, trackers and supplier documentation.
• Follow up with suppliers on quotations, orders, deliveries and outstanding documentation.
• Assist with invoice and payment queries in coordination with Finance.
• Support contract and supplier documentation administration.
• Assist with monitoring supplier performance and resolving routine supplier queries.
• Ensure procurement activities comply with company policies, procedures and approval requirements.
• Provide general administrative support to the Procurement team.

Qualifications

• Completed qualification in one of the following:
• Procurement
• Supply Chain
• Finance
• Accounting
• Related commercial/business qualification

Required Skills

• 0–2 years' relevant work experience in procurement, purchasing, supply chain, finance or administration.
• Good understanding of basic procurement and purchasing processes.
• Good Microsoft Office skills, particularly Excel.
• Strong attention to detail and ability to work accurately with numbers and documentation.
• Good communication and interpersonal skills.
• Ability to work independently as well as within a team.
• Good organisational and time-management skills.
• Excellent English communication skills, both written and verbal.

Preferred Skills

• Exposure to SAP or another ERP/procurement system.
• Experience working with RFQs, quotations or Purchase Orders.
• Exposure to Marketing, Retail, Events, Advertising or related suppliers.
• Knowledge of basic procurement compliance and supplier documentation.

Key Competencies

• Procurement Administration
• Supplier Coordination
• RFQ Support
• Purchase Orders
• Quotation Analysis
• Excel
• Documentation
• Attention to Detail
• Communication
• Stakeholder Support