Finance Administrator

Smith Garb And Associates Cc; South Africa; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Smith Garb And Associates Cc is seeking a Finance Administrator who is highly organised, detail-oriented and proactive to support a busy Finance Department in daily and monthly financial activities.

You will handle inventory, purchasing, asset management, reconciliations and general finance tasks, ensuring accurate records and compliance with company policies. The role requires numeracy, precision and the ability to manage multiple priorities under pressure.

Qualifications

• Matric / Grade 12 and related bookkeeping qualification.
• 1-2 lines show must-have educational background.
• Experience of 5–10 years in a finance/accounting environment is required.
• Strong numerical ability and basic software literacy.
• Driver's licence may be advantageous for occasional travel.

Responsibilities

• Oversee daily finance admin supporting accurate records and schedules.

Skills

Organisational skills

Attention to detail

Proactive

Education

Matric / Grade 12

Basic Bookkeeping qualification

Tools

Microsoft Excel

Microsoft Word

Outlook

OneDrive

Job description

We are seeking a highly organised, detail-oriented and proactive Finance Administrator to join a dynamic Finance Department. This role is responsible for providing essential administrative and operational support to ensure the smooth running of daily and monthly financial activities.

The successful candidate will work across a broad range of finance administration functions, including inventory, purchasing, asset management, reconciliations, record keeping, audit preparation and general finance support. The role requires an individual who is accurate, numerate, methodical and able to work effectively under pressure while managing multiple priorities.

Inventory Management

• Conduct and capture daily and quarterly stock counts.
• Assist with investigating and resolving stock variances.
• Maintain accurate stock records and process stock adjustments.
• Assist with stock-related queries by reviewing physical stock and system transactions.
• Maintain electronic records of Bill of Materials (BOM) changes.

Purchasing & Procurement Administration

• Manage the ordering of non-stock items from approved suppliers.
• Obtain quotations for non-regular purchases and submit them for authorisation.
• Prepare and process purchase orders in line with approval requirements.
• Maintain accurate records and monthly purchasing schedules.
• Assist with the effective management of stationery, grocery and other non-stock requirements.

Asset Management

• Conduct quarterly asset checks.
• Maintain asset registers and record asset movements.
• Process documentation for new, transferred and disposed assets.
• Complete asset tagging and reconcile assets to the relevant registers and general ledger accounts.

Finance Administration & Record Keeping

• Maintain accurate financial databases and supporting schedules.
• Update monthly registers, including sundry creditors and loan registers.
• Maintain organised physical and electronic filing systems.
• Assist the Finance Department with general administrative and ad-hoc requirements.

Audit & Reconciliations

• Assist with VAT audit documentation and audit preparation.
• Prepare supporting documentation for selected general ledger accounts.
• Assist with monthly balance sheet account reconciliations.

Quality, Compliance & Continuous Improvement

• Work in accordance with the company’s Health & Safety principles and Quality Management System (QMS).
• Ensure that relevant QMS documentation is correctly maintained and version controlled.
• Assist with the documentation, investigation and closure of non-conformances and corrective actions.
• Contribute to continuous improvement initiatives, best practices and effective departmental procedures.

Minimum Requirements

• Matric / Grade 12.
• Basic Bookkeeping qualification and/or relevant tertiary qualification.
• 5–10 years’ experience in a related finance or accounting environment.
• Strong computer literacy, particularly Microsoft Excel, Word, Outlook and OneDrive.
• Practical accounting or finance experience with strong numerical ability.
• A valid driver’s licence would be advantageous due to occasional travel to the Pretoria offices.

Key Competencies

We are looking for an individual who demonstrates:

• Strong attention to detail and accuracy.
• Critical thinking and problem-solving ability.
• Excellent planning, organisation and time-management skills.
• Strong communication and interpersonal skills.
• The ability to work under pressure and manage multiple priorities.
• A proactive approach with the ability to use initiative.
• Sound decision-making and conflict-management skills.
• Adaptability and the ability to respond effectively to unexpected changes.
• High levels of honesty and integrity, particularly when handling company finances and confidential financial information.