Executive Office Administrator & Director Support

Phaki Personnel; Pretoria; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Phaki Personnel seeks a capable office administrator/secretarial assistant to support Directors in Pretoria. The role focuses on diary management, minute-taking, document formatting, and maintaining filing systems both electronically and physically.

The successful candidate will respond to queries with required information and ensure adherence to policies for submissions while assisting with basic cashflow tracking and expense recording.

Qualifications

• Matric / equivalent qualification on NQF level 4 or equivalent.

Responsibilities

• Managing the Directors’ diaries.
• Respond to queries by providing the required information.
• Provide secretariat support for the Director’s meetings (take minutes, agenda etc.) in consideration of urgent core tasks.
• Edit and format submissions, memos and other documents on behalf of the Directors.
• Maintain workflow and filing system electronically and manually.
• Track progress of actions, issue reminders and provide feedback to the Directors.
• Ensure that applicable processes (policies and procedures) are adhered with regard to outgoing and incoming submissions.
• Monitor unit cashflow and capture expenses in the commitment register.
• Arrange petty cash and ensure compliance with relevant processes (e.g., submit receipts and change to finance).

Skills

Diary management

Secretarial support

Office administration

Communication

Education

Matric / equivalent qualification (NQF level 4)

Job description

Phaki Personnel seeks a capable office administrator/secretarial assistant to support Directors in Pretoria. The role focuses on diary management, minute-taking, document formatting, and maintaining filing systems both electronically and physically.

The successful candidate will respond to queries with required information and ensure adherence to policies for submissions while assisting with basic cashflow tracking and expense recording.