Client Relations & Office Admin Specialist

Time Personnel; Wes-Kaap; On-site; ZAR 90,000 - 130,000; Full time

Job summary

Time Personnel in Durbanville is seeking a junior office administrator to join our front-office team. You will handle calls, emails and in-person visits, manage scheduling, invoicing, and filing, and support colleagues with everyday admin tasks.

Based in the Western Cape, you will work with Word, Excel and Outlook while delivering accurate records, timely responses, and professional service to clients and suppliers.

Qualifications

• Matric; based in Durbanville or surrounding areas with own transport.
• Fluent in Afrikaans and English (spoken and written).
• Junior-level office administration experience welcomed (internship or entry-level).
• Knowledge of MS Office: Word, Excel, Outlook.
• Strong attention to detail and organisational skills.
• Positive, professional attitude with excellent communication.
• Eager to learn, grow and take on new challenges.

Responsibilities

• Serve as the first contact for clients via phone, email, and in person.
• Manage front-office administration, including scheduling and courier needs.
• Draw up tax invoices accurately.
• Understand suppliers and clients; work with purchase orders.
• Manage filing systems and client records/databases.
• Handle daily bank system tasks for exchange rates.
• Support the wider team with general administrative tasks.
• Coordinate internal communications and office logistics.
• Handle client queries promptly and escalate when needed.
• Request additional work to assist the team.

Skills

Fluent Afrikaans & English

Attention to detail

Organisational skills

Excellent communication

Willingness to learn

Positive professional attitude

Education

Matric

Tools

MS Word

MS Excel

Outlook

Job description

Time Personnel in Durbanville is seeking a junior office administrator to join our front-office team. You will handle calls, emails and in-person visits, manage scheduling, invoicing, and filing, and support colleagues with everyday admin tasks.

Based in the Western Cape, you will work with Word, Excel and Outlook while delivering accurate records, timely responses, and professional service to clients and suppliers.