Proactive Finance Administrator: Receivables & Ledger (Xero)

hotsourced; Wes-Kaap; On-site; ZAR 300,000 - 360,000; Full time

Job summary

hotsourced in Cape Town seeks a highly organised Financial Administrator to manage accounts receivable, credit control, purchase ledger, supplier administration and reconciliations. You will drive proactive credit control, ensure VAT treatment and accurate coding, and maintain timely payments.

Strong attention to detail and experience with Xero are essential for supporting cash flow and reliable supplier accounting.

Qualifications

• Experience in financial administration, accounts receivable, credit control, purchase ledger or similar transactional finance role.
• Practical experience using Xero for day-to-day finance administration.
• Experience managing debtor accounts and proactively following up on outstanding invoices.
• Confidence communicating with customers by telephone and email regarding outstanding payments.
• Understanding of supplier invoice processing, account coding, and VAT treatment.
• Experience reconciling supplier statements and identifying missing invoices or discrepancies.

Responsibilities

• Accounts Receivable & Credit Control: produce weekly debtor reports from Xero and manage credit control activity.
• Report to Operations Manager on issues preventing customer payment; report funding issues to Finance Manager.
• Process remittance advices and verify funds; prepare and send customer statements on time.
• Contact customers by phone to follow up on outstanding invoices; escalate non-payment as needed.
• Maintain accurate purchase ledger records; reconcile supplier statements and support monthly payment runs.
• Post monies received into Xero and upload invoices to customer portals; ensure documentation is complete.
• Ensure VAT treatment and coding on supplier invoices; CIS-related administration and HMRC verifications.

Skills

Financial administration

Accounts receivable

Credit control

Purchase ledger

Customer communication

Tools

Xero

CIS processes

HMRC verification checks

Job description

hotsourced in Cape Town seeks a highly organised Financial Administrator to manage accounts receivable, credit control, purchase ledger, supplier administration and reconciliations. You will drive proactive credit control, ensure VAT treatment and accurate coding, and maintain timely payments.

Strong attention to detail and experience with Xero are essential for supporting cash flow and reliable supplier accounting.