Bookkeeper / Office Administrator

Frogg Recruitment; Cape Town; On-site; ZAR 279,000 - 446,000; Full time

Job summary

Bookkeeper / Office Administrator position in Cape Town for a well-established Retail FMCG business. You will handle daily finance on Xero, invoicing, debtors management, and onboarding of customers and vendors, with stock administration support in a fast-paced environment.

Role requires accurate, dependable and organized candidates with Xero and Excel experience, and is based near Epping/Pinelands with an early start and reliable transport.

Qualifications

• 5+ years in finance, bookkeeping and administration
• Experience with invoicing, debtors (AR) and reconciliations
• Proficient in Xero and Excel
• Location near Epping/Pinelands with reliable transport

Responsibilities

• Assist bookkeeping up to trial balance on Xero
• Process invoices, quotes and billing
• Assist with Debtors and Creditors onboarding
• Reconcile accounts
• Invoicing & billing and daily sales administration
• Debtors & cash handling and overdue follow-up
• Stock takes and inventory administration
• Support general office and logistics tasks

Skills

Attention to detail

Invoices processing

Debtors management

Stock administration

Customer onboarding

Education

Grade 12 / Matric

Finance Bookkeeping Certificate / Diploma

Tools

Xero

Excel

Stock management systems

Job description

Bookkeeper / Office Administrator job vacancy in Cape Town.

A well-established Retail FMCG business in Epping, Goodwood, Cape Town, is seeking an accurate, dependable, and organized Bookkeeper / Office Administrator to join their team.

This role is responsible for daily finance administration on XERO. invoicing, debtor management, customer/vendor onboarding, and stock administrative support within a fast-paced operational environment. You will also assist with very busy administration and customer support.

Salary: R25 000 – R40 000 per month.

Minimum Requirements

• Grade 12 / Matric
• Finance Bookkeeping Certificate / Diploma an added bonus but not a must
• 5 Years in finance/bookkeeping and administration experience
• Proven experience in a finance administration role with a strong focus on invoicing, debtors (AR), and reconciliations.
• Experience working on XERO and EXCEL
• 5 Years plus experience within the FMCG – Retail environment Very environment
• Experience with orders, receiving, dispatch, logistics, sales admin and do-ordination
• Location & Transport: Must live in or nearby the Epping / Pinelands area and have reliable transport to accommodate the early morning start.

Duties and Responsibilities:

• Assist with Bookkeeping up to Trial balance on Xero
• Financial Processing of all invoices, quotes and other
• Assist with Debtors and Creditors (loading new suppliers and clients)
• All Reconciliation of accounts
• Invoicing & Billing: Generate accurate custom and commercial invoices, process sales orders, and handle daily sales administration.
• Debtors & Cash Handling: Monitor outstanding debtor balances daily, reconcile customer cash/electronic payments, and follow up on overdue accounts.
• Financial Processing: Capture and record daily financial transactions, including accounts payable (AP) and accounts receivable (AR).
• General Office & Operational Support: Manage routine financial correspondence, assist commercial and marketing teams, and support broader operational tasks.
• Assist with Stock takes, recons and inventory Administration
• Assist with stock control, inventory counts, processing claims, and supporting packaging/equipment planning.