Physical Asset Management Administrator

Bidvestfacilitiesmanagement; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Bidvestfacilitiesmanagement is seeking an organised admin professional to maintain asset-management trackers, update documentation, and monitor work-order backlogs in Johannesburg. You will coordinate with Physical Asset Managers and Planners, ensuring timely completion and visible progress on client requests and service gaps.

The role requires strong communication, multitasking, and problem-solving abilities, plus a valid driver’s license and proficiency with MS Word/Excel/Outlook.

Qualifications

• Matric or equivalent; additional certification in business administration or related field preferred.
• 2yrs work experience related administrative role.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication and interpersonal skills for effective customer interaction.
• Driver's license.
• MS Word, MS Excel & MS Outlook will be advantageous.
• Proven track record of problem-solving and conflict resolution.

Responsibilities

• Maintain asset-management trackers and documentation, monitor work-order backlogs, and improve operational visibility and accountability.
• Maintain and update trackers for asset register, business cases, remedial works, client documentation requests, console activities, work order backlogs, and other critical Asset Management deliverables.
• Monitor outstanding actions and follow up with Physical Asset Managers, Planners, and stakeholders to drive timely completion and closure.
• Coordinate and track client documentation requests, follow up on outstanding information, and ensure progress visibility.
• Monitor console uploads and service gaps, escalate missing information with responsible personnel.
• Track work order backlogs and follow up with responsible parties for timely resolution.
• Compile execution, completion, backlog, and failure-trend trackers to identify gaps and monitor improvements.
• Maintain action registers and follow up on overdue items until closed.
• Prepare and consolidate PowerPoint presentations, reports, dashboards, and supporting documentation.
• Provide general administrative and coordination support to improve visibility and accountability.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Attention to detail

Problem-solving

Conflict resolution

Driver's license

Education

Matric

Business administration certification

Tools

MS Word

MS Excel

MS Outlook

Job description

About the Role

Maintain asset-management trackers and documentation, monitor work-order backlogs, and improve operational visibility and accountability.

Key Responsibilities

• Maintain and update trackers for asset register, business cases, remedial works, client documentation requests, console activities, work order backlogs, and other critical Asset Management deliverables.
• Monitor outstanding actions and proactively follow up with Physical Asset Managers, Planners, and relevant stakeholders to drive timely completion and closure.
• Coordinate and track client documentation requests, follow up on outstanding information, and ensure progress remains visible to relevant stakeholders.
• Monitor console uploads and service gaps, escalating and following up on missing or incomplete information with the responsible Physical Asset Managers or Planners.
• Track work order backlogs and follow up with responsible parties to support timely resolution and closure.
• Compile and maintain execution, completion, backlog, and failure-trend trackers to help the team identify recurring gaps and monitor improvement.
• Maintain action registers and follow up regularly on overdue items until they are closed.
• Prepare and consolidate PowerPoint presentations, reports, dashboards, and supporting documentation.
• Provide general administrative and coordination support to improve visibility, accountability, and closure of critical Asset Management matters.

Requirements

• Matric or equivalent; additional certification in business administration or related field preferred.
• 2yrs work experience related administrative role.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication and interpersonal skills for effective customer interaction.
• Driver`s Licenses.
• MS Word, MS Excel & MS Outlook will be advantageous
• Proven track record of problem-solving and conflict resolution.