Physical Asset Management Administrator

Bidvestfacilitiesmanagement; Gauteng; On-site; ZAR 180,000 - 250,000; Full time

Job summary

Bidvest Facilities Management is seeking an administrator to support asset management activities, maintain trackers, and improve visibility across projects. You will work with Physical Asset Managers and Planners to keep documentation up to date.

The role emphasizes accuracy, proactive follow-up, and producing dashboards and reports. A matric and at least two years in admin are required; a driver's license and MS Office skills are preferred.

Qualifications

• Matric or equivalent; business administration certification preferred.
• At least 2 years' experience in an administrative role.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication and interpersonal skills for customer interaction.
• Driver's license required.
• Proficiency in MS Word, Excel, and Outlook is advantageous.

Responsibilities

• Maintain and update asset management trackers and documentation.
• Monitor work-order backlogs and follow up to ensure closure.
• Coordinate client documentation requests and track information.
• Monitor console uploads and identify gaps; escalate as needed.
• Track and close overdue items; maintain action registers.
• Prepare reports, dashboards, and PowerPoint presentations.
• Provide general admin and coordination support to improve visibility and closure of critical Asset Management matters.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Attention to detail

Problem solving

Conflict resolution

Driver's license

MS Word

MS Excel

MS Outlook

Education

Matric or equivalent

Business administration certification

Tools

PowerPoint

MS Office

Job description

About the Role

Maintain asset-management trackers and documentation, monitor work-order backlogs, and improve operational visibility and accountability.

Key Responsibilities

• Maintain and update trackers for asset register, business cases, remedial works, client documentation requests, console activities, work order backlogs, and other critical Asset Management deliverables.
• Monitor outstanding actions and proactively follow up with Physical Asset Managers, Planners, and relevant stakeholders to drive timely completion and closure.
• Coordinate and track client documentation requests, follow up on outstanding information, and ensure progress remains visible to relevant stakeholders.
• Monitor console uploads and service gaps, escalating and following up on missing or incomplete information with the responsible Physical Asset Managers or Planners.
• Track work order backlogs and follow up with responsible parties to support timely resolution and closure.
• Compile and maintain execution, completion, backlog, and failure-trend trackers to help the team identify recurring gaps and monitor improvement.
• Maintain action registers and follow up regularly on overdue items until they are closed.
• Prepare and consolidate PowerPoint presentations, reports, dashboards, and supporting documentation.
• Provide general administrative and coordination support to improve visibility, accountability, and closure of critical Asset Management matters.

Requirements

• Matric or equivalent; additional certification in business administration or related field preferred.
• 2yrs work experience related administrative role.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication and interpersonal skills for effective customer interaction.
• Driver`s Licenses.
• MS Word, MS Excel & MS Outlook will be advantageous
• Proven track record of problem-solving and conflict resolution.