ITS Asset Administrator

KPMG South Africa; Johannesburg; On-site; ZAR 223,200 - 279,000; Full time

Job summary

A top professional services firm is seeking an ITS Asset Administrator in Johannesburg. The role is responsible for managing and monitoring IT asset movements, updating inventories, and ensuring compliance with technology standards. Candidates should possess advanced Excel skills and at least two years of relevant experience in asset management. The ideal candidate is detail-oriented, with strong integrity and organizational skills, ready to work both independently and as part of a team.

Qualifications

• At least 2 years of experience in an asset management environment including vendor management.
• Excellent knowledge of current MS Office products, particularly Excel.
• ITIL Certification will be advantageous.

Responsibilities

• Manage IT Asset management requirements using Service Now.
• Conduct monthly stock takes of IT Assets.
• Coordinate equipment installation and maintenance with IT Service Desk.

Skills

Advanced Excel skills

People management

Integrity and stewardship

Attention to detail

Organizational skills

Education

Matric

ITIL Certification

Tools

Service-Now

Job description

Job title/position: ITS Asset Administrator

Number of positions: 1 (one)

Function and Business Unit: Central Services - IT Services: National (JHB Onsite)

Description Of The Role And Purpose Of The Job

The Assets Administrator is responsible for the daily activities of assets movement, updating of inventory on Service-Now, performing regular asset stock takes and ordering of equipment following the firm’s technology standards framework. Assisting with maintaining the assets lifecycle from procurement to retirement/disposal of equipment.

Key Responsibilities

• Manage, monitor, control and administer IT Asset management requirements for KPMG using Service Now
• Maintain appropriate levels of consumables
• Facilitate delivery/collection of IT equipment and ensure Inventory controls are followed
• Adhere to policy and procedures to ensure the security of IT Assets and identify any gaps in the process that could create a potential risk for asset security
• Manage accurate and documented asset allocation to users in JHB, and other KPMG SA offices
• Conduct and report on monthly (minimum) stock take of IT Assets, to always ensure correctness of fleet
• Ensure tidiness of storeroom for ease of allocation and stock take requirements (weekly & monthly)
• Consistent loan fleet control and management ensuring correct process and procedures are followed and maintained
• Perform and oversee basic technical tasks for equipment repairs
• Management of data SIM cards and mobile devices
• Review courier cost allocation for any inter-office equipment transfers
• Planning and supporting of effective on and off boarding asset allocation for KPMG resources
• Process billing to business units for special order request
• Assist with updating and maintaining inventories for all equipment and supplies including location, asset tag number serial number make and model of equipment
• Coordinate with the IT Service Desk for equipment installation and maintenance as needed
• Perform quarterly stocktakes or as needed
• Compile and generate weekly and month-end reports
• Provide insightful analysis and commentary on the Assets portfolio
• Assisting / standing-in for Procurement activities ADHOC

Skills

• An excellent working knowledge of the current MS Office products, particularly Excel (Advanced Excel skills) is essential
• Excellent people skills with the ability to communicate effectively at all levels and manage people and their expectations
• Exhibits utmost integrity and displays visible stewardship character traits in the handling and security of all KPMG assets
• Has a strong preference for following and maintaining standards and procedures
• Confident in reconciling numerical differences when checking the accuracy of stock take and asset reconciliation
• Ability to work independently and as part of a team
• Good organisational skills to ensure effective planning and prioritisation takes place regularly

Attributes

• Extremely high level of confidentiality and integrity
• Excellent client focus and ability to deal with conflict
• Able to maintain a friendly, professional manner when liaising with clients, even in challenging situations
• Ability to effectively multi-task with strong organisation skills; a self-starter with initiative, ability to foster innovation and excellent problem-solving skills
• The ability to build collaborative relationship with good interpersonal skills and the ability to relate well to colleagues with differing levels of expertise and skills while championing inclusion and diversity
• The ability to work well under pressure and to perform to deadlines
• Team player who is self-aware
• Sound decision making ability with the ability to consult where needed
• Focus on continuous improvement within the ITS function while advancing an ethical environment
• High level of attention to detail and a desire to drive quality
• The ability to work unsupervised

Minimum requirements to apply for the role (including qualifications and experience)

• Matric
• ITIL Certification will be advantageous
• An excellent working knowledge of the current MS Office products, particularly Excel (Advanced Excel skills) is essential
• Previous experience of at least 2 years in an asset management environment including vendor management, asset management and procurement is essential
• Service-Now experience (preferred)