Pharma Business Support & Operations Specialist

Edge Executive Search Group; Johannesburg; On-site; ZAR 240,000 - 380,000; Full time

Job summary

Edge Executive Search Group in Johannesburg seeks a Business Support Assistant to provide high-quality administrative and operational support within the Pharmaceuticals Division. You will help keep the division organised, responsive and running smoothly, coordinating priorities and supporting senior stakeholders with discretion.

The role requires proactive ownership, exceptional organisation, and professional communication.

Qualifications

• Proven experience in Executive/Personal/Business Support roles.
• Strong organisational and time-management capability.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion handling confidential information.
• Proactive, practical and solutions-oriented approach.
• Professional communication with senior stakeholders.
• Advanced MS Office skills and document preparation.
• Experience supporting senior stakeholders or busy divisions is advantageous.

Responsibilities

• Provide comprehensive administrative and business support to the Pharmaceuticals Division.
• Manage diaries, appointments, meetings and scheduling requirements.
• Coordinate meetings, including agendas, documentation and follow-up actions.
• Prepare professional correspondence, presentations, reports and other business documentation.
• Coordinate travel arrangements and associated administration when required.
• Assist with expense claims, invoices, purchase orders and general financial administration.
• Maintain accurate records, filing systems and confidential documentation.
• Coordinate communication across internal stakeholders, external parties and service providers.
• Support departmental projects, events and other business activities.
• Track deadlines, actions and outstanding deliverables to support timely completion.
• Anticipate administrative requirements and proactively address issues.
• Handle sensitive and confidential information with appropriate discretion.
• Provide ad hoc administrative and operational support to ensure the smooth functioning of the division.

Skills

Executive support

Stakeholder management

Calendar management

Meeting coordination

Communication skills

Discretion

Proactive problem solving

Time management

Attention to detail

Independence

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Edge Executive Search Group in Johannesburg seeks a Business Support Assistant to provide high-quality administrative and operational support within the Pharmaceuticals Division. You will help keep the division organised, responsive and running smoothly, coordinating priorities and supporting senior stakeholders with discretion.

The role requires proactive ownership, exceptional organisation, and professional communication.