Personal Assistant to Mining Project Manager

JVR Software; Centurion; Presencial; ZAR 180.000 - 320.000; Jornada completa

Descripción de la vacante

JVR Software in Centurion, Gauteng, is seeking an experienced Personal/Executive Assistant to support the Project Manager on mining projects. The role involves diary management, travel arrangements, meeting coordination and document preparation.

The ideal candidate has 3–5 years PA/EA experience, mining industry exposure, and strong MS Office skills. Willingness to travel to Rustenburg mining sites is required, with office coordination between Irene and site teams.

Formación

• 3–5 years' experience as Personal Assistant, Executive Assistant or Project Administrator.
• Mining industry experience is essential.
• Experience supporting Project Managers, Senior Managers or project teams within mining, engineering or construction environments.
• Strong working knowledge of MS Office: Outlook, Word, Excel, PowerPoint.

Responsabilidades

• Provide comprehensive administrative and personal assistant support to the Project Manager.
• Manage the Project Manager's diary, appointments, meetings and travel arrangements.
• Coordinate internal and external meetings, including scheduling, preparing agendas and distributing invitations.
• Handle correspondence, telephone calls and general administrative enquiries.
• Prepare, format and maintain professional reports, presentations, letters and other documentation.
• Manage confidential information and ensure professional handling of sensitive matters.

Conocimientos

PA experience

Diary management

Communication skills

Confidentiality

Travel coordination

Independent worker

Educación

National Diploma

Herramientas

Outlook

Word

Excel

PowerPoint

Descripción del empleo

• National Diploma or equivalent qualification in Business Administration, Office Management, Project Administration or a related field would be advantageous.
• Minimum of 3-5 years' experience as a Personal Assistant, Executive Assistant or Project Administrator.
• Previous experience within the mining industry is essential.
• Experience supporting Project Managers, Senior Managers or project teams within mining, engineering or construction environments.
• Strong working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Experience coordinating meetings, managing diaries, preparing reports and handling project documentation.
• Knowledge of mining project terminology, processes and site administration requirements would be advantageous.
• Excellent written and verbal communication skills.
• Strong organisational, time-management and multitasking abilities.
• High level of professionalism, confidentiality and attention to detail.
• Ability to work independently, take initiative and manage competing priorities.
• Willingness and ability to travel to mining sites in Rustenburg when required.
• A valid driver's licence and own reliable transport would be advantageous.

Roles and Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative and personal assistant support to the Project Manager.
• Manage the Project Manager's diary, appointments, meetings and travel arrangements.
• Coordinate internal and external meetings, including scheduling, preparing agendas and distributing meeting invitations.
• Handle correspondence, telephone calls and general administrative enquiries.
• Prepare, format and maintain professional reports, presentations, letters and other documentation.
• Manage confidential information and ensure professional handling of sensitive matters.

Project Coordination & Documentation

Meeting & Stakeholder Coordination

• Coordinate project meetings with internal departments, contractors, consultants and external stakeholders.
• Prepare meeting agendas, record minutes and distribute action items.
• Follow up on outstanding actions and ensure relevant stakeholders provide feedback within agreed timeframes.
• Maintain professional communication with project teams, management and external service providers.
• Assist with the coordination of communication between the head office and mining site teams.

Travel & Site Administration

• Coordinate travel arrangements, accommodation and logistics for project-related meetings and site visits.
• Assist with arrangements for Rustenburg site visits as required.
• Provide administrative support relating to site activities, contractor meetings and project requirements.
• Assist with coordinating site access and relevant documentation where required.
• Ensure effective communication and administrative coordination between the Irene office and mining operations.

Reporting & General Office Administration

• Assist with compiling, updating and maintaining project reports, spreadsheets and presentations.
• Monitor deadlines and ensure administrative tasks are completed within required timeframes.
• Maintain an organised electronic filing and document management system.
• Assist with general office administration and other project-related duties as required.
• Identify opportunities to improve administrative processes and overall office efficiency.

Professional Conduct & Confidentiality

• Maintain a high level of professionalism and confidentiality when dealing with management, employees, contractors and external stakeholders.
• Demonstrate initiative, accountability and sound judgement when managing daily responsibilities.
• Work independently while maintaining effective communication with the Project Manager and wider project team.
• Ensure all administrative activities are conducted in accordance with company policies and procedures.

Closing Date: Submissions for this vacancy will close on 6 November 2026, however, you will still have the opportunity to submit your CV for this position until 29 November 2026.

PoPI Act: Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive."