Project Administrator – Mining

Marvel Placement Consultant; Balfour; On-site; ZAR 360,000 - 520,000; Full time

Job summary

Marvel Placement Consultants is seeking an experienced Project & Mine Manager Administrator to support senior mining leadership on site in Balfour, Mpumalanga. The role focuses on project administration, diary management, meeting coordination and rigorous document control.

The ideal candidate has at least 5 years of mining project administration experience, with exposure to mine sites, reporting and cost tracking, and strong MS Office skills, especially Excel.

Qualifications

• Candidates must have direct mining Project Administration experience.
• Minimum of 5 years' Project Administration experience within the mining industry.
• Experience providing administrative support to Mine Manager, Mining Manager, Project Manager, Engineering Manager or senior mining management is advantageous.
• Strong understanding of mining project administration, reporting and document management.
• Experience with project documentation, meeting coordination, action registers and reporting.

Responsibilities

• Provide comprehensive administrative support to the Mine Manager.
• Manage the Mine Manager's diary, meetings, appointments and site commitments.
• Coordinate internal and external meetings, including agendas and supporting documentation.
• Prepare meeting minutes, action lists and follow up on outstanding actions.
• Coordinate communication between the Mine Manager, project teams, contractors, consultants and other stakeholders.
• Maintain confidentiality of sensitive operational and commercial information.
• Provide day-to-day administrative support to mining projects and operational activities.
• Maintain project registers, trackers, schedules and administrative records.
• Assist with monitoring project milestones, deliverables and outstanding actions.
• Maintain accurate project documentation and ensure information is readily accessible.
• Assist with project reporting and compilation of management reports.
• Track project-related correspondence, approvals and outstanding documentation.
• Assist with the preparation and distribution of project documentation.
• Maintain structured electronic and hard-copy filing systems.
• Ensure project and operational documents are correctly filed, version-controlled and distributed.
• Compile weekly and monthly reports for the Mine Manager and management team.
• Maintain registers for correspondence, actions, submissions, approvals and project deliverables.
• Assist with preparing presentations, spreadsheets and management reports.
• Ensure documentation is accurate, current and available for audits or management review.
• Assist with contractor and supplier administration.
• Maintain contractor documentation and relevant project records.
• Coordinate meetings and communication with contractors, consultants and service providers.
• Follow up on outstanding documentation, submissions and actions.
• Assist with tracking contractor deliverables and project-related requirements.
• Assist with purchase requisitions, purchase orders and procurement documentation.
• Maintain procurement trackers and follow up on outstanding orders.
• Assist with invoice and supporting-document administration.
• Maintain records relating to project expenditure and commitments.
• Assist with budget and cost-reporting administration where required.
• Support the Mine Manager with administrative requirements relating to mining compliance and site procedures.
• Maintain records required for internal and external audits.
• Assist with ensuring project documentation complies with company standards and procedures.
• Coordinate required submissions and supporting documentation.
• Maintain accurate records relating to site activities, meetings and project requirements.

Skills

Microsoft Excel

MS Office

Project administration

Reporting

Document management

Meeting coordination

Communication

Education

Relevant qualification in Project/Business/Office Administration or Project Management

Tools

Mining PM systems

Job description

Minimum Requirements:

• A relevant qualification in Project Administration, Business Administration, Office Administration, Project Management or a related field.
• Minimum of 5 years' Project Administration experience within the mining industry.
• Previous experience providing administrative support to a Mine Manager, Mining Manager, Project Manager, Engineering Manager or senior mining management is highly advantageous.
• Proven experience working on a mine site or within a mining operation.
• Strong understanding of mining project administration, reporting and document management.
• Experience with project documentation, meeting coordination, action registers and reporting.
• Strong Microsoft Office skills, particularly Excel.
• Experience working with mining/project management systems.
• Must be comfortable working full-time on-site in Balfour, Mpumalanga.

Important:

Candidates must have direct mining Project Administration experience. General administration, construction administration or office administration experience without mining exposure will not be considered.

Roles & Responsibilities:

Project & Mine Manager Administration

• Provide comprehensive administrative support to the Mine Manager.
• Manage the Mine Manager's diary, meetings, appointments and site commitments.
• Coordinate internal and external meetings, including preparation of agendas and supporting documentation.
• Prepare meeting minutes, action lists and follow up on outstanding actions.
• Coordinate communication between the Mine Manager, project teams, contractors, consultants and other stakeholders.
• Maintain confidentiality of sensitive operational and commercial information.

Mining Project Administration

• Provide day-to-day administrative support to mining projects and operational activities.
• Maintain project registers, trackers, schedules and administrative records.
• Assist with monitoring project milestones, deliverables and outstanding actions.
• Maintain accurate project documentation and ensure information is readily accessible.
• Assist with project reporting and compilation of management reports.
• Track project-related correspondence, approvals and outstanding documentation.
• Assist with the preparation and distribution of project documentation.

Document Control & Reporting

• Maintain structured electronic and hard-copy filing systems.
• Ensure project and operational documents are correctly filed, version-controlled and distributed.
• Compile weekly and monthly reports for the Mine Manager and management team.
• Maintain registers for correspondence, actions, submissions, approvals and project deliverables.
• Assist with preparing presentations, spreadsheets and management reports.
• Ensure documentation is accurate, current and available for audits or management review.

Contractor & Stakeholder Coordination

• Assist with contractor and supplier administration.
• Maintain contractor documentation and relevant project records.
• Coordinate meetings and communication with contractors, consultants and service providers.
• Follow up on outstanding documentation, submissions and actions.
• Assist with tracking contractor deliverables and project-related requirements.

Procurement & Financial Administration

• Assist with purchase requisitions, purchase orders and procurement documentation.
• Maintain procurement trackers and follow up on outstanding orders.
• Assist with invoice and supporting-document administration.
• Maintain records relating to project expenditure and commitments.
• Assist with budget and cost-reporting administration where required.

Compliance & Site Administration

• Support the Mine Manager with administrative requirements relating to mining compliance and site procedures.
• Maintain records required for internal and external audits.
• Assist with ensuring project documentation complies with company standards and procedures.
• Coordinate required submissions and supporting documentation.
• Maintain accurate records relating to site activities, meetings and project requirements.

Closing Date:

Submissions for this vacancy will close on 7 October 2026, however, you will still have the opportunity to submit your CV for this position until 30 October 2026.

PoPI Act:

Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive."