Personal Assistant to Mining Project Manager

Marvel Placement Consultant; Centurion; On-site; ZAR 360,000 - 520,000; Full time

Job summary

Marvel Placement Consultants is seeking an experienced Executive & Administrative Support professional to back a Project Manager within a mining environment. The role covers diary management, travel arrangements, meeting coordination and handling confidential communications.

You will support project administration, maintain records, track deadlines and assist with site travel to Rustenburg, ensuring smooth operations and professional stakeholder interactions.

Qualifications

• Grade 12 (Matric) is essential.
• National Diploma or equivalent in Business Administration, Office Management, Project Administration or related field would be advantageous.
• 3–5 years' experience as PA/EA or Project Administrator.
• Mining industry experience is essential.
• Experience supporting Project Managers/Senior Managers in mining/engineering/construction environments.
• Strong MS Office knowledge (Outlook/Word/Excel/PowerPoint).
• Experience coordinating meetings, managing diaries, preparing reports and project documentation.
• Knowledge of mining project terminology and site administration is advantageous.
• Excellent written and verbal communication skills.
• Strong organisational, time-management and multitasking abilities.
• Willingness to travel to mining sites in Rustenburg.
• A valid driver's license and own transport would be advantageous.

Responsibilities

• Provide comprehensive administrative and personal assistant support to the Project Manager.
• Manage the Project Manager's diary, appointments, meetings and travel arrangements.
• Coordinate internal and external meetings, prepare agendas and distribute invitations.
• Handle correspondence, calls and general inquiries.
• Prepare, format and maintain reports, presentations, letters and other documentation.
• Manage confidential information and ensure professional handling of sensitive matters.
• Assist with coordination and administration of mining project activities.
• Maintain project records, registers, reports and documentation.
• Track actions, deadlines and deliverables with stakeholders.
• Prepare and distribute project progress reports and meeting minutes.
• Ensure project documentation is filed, updated and accessible.
• Provide general administrative support for smooth project operations.
• Maintain professionalism and confidentiality in dealings with stakeholders.

Skills

Communication skills

Organisational skills

Time management

Multitasking

Microsoft Office

Outlook

Word

Excel

PowerPoint

Education

Matric (Grade 12)

National Diploma / equivalent in Business Admin / Office Management

Tools

Microsoft Office Suite

Job description

Minimum Requirements:

• Grade 12 (Matric) is essential.
• National Diploma or equivalent qualification in Business Administration, Office Management, Project Administration or a related field would be advantageous.
• Minimum of 3–5 years' experience as a Personal Assistant, Executive Assistant or Project Administrator.
• Previous experience within the mining industry is essential.
• Experience supporting Project Managers, Senior Managers or project teams within mining, engineering or construction environments.
• Strong working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Experience coordinating meetings, managing diaries, preparing reports and handling project documentation.
• Knowledge of mining project terminology, processes and site administration requirements would be advantageous.
• Excellent written and verbal communication skills.
• Strong organisational, time-management and multitasking abilities.
• High level of professionalism, confidentiality and attention to detail.
• Ability to work independently, take initiative and manage competing priorities.
• Willingness and ability to travel to mining sites in Rustenburg when required.
• A valid driver's licence and own reliable transport would be advantageous.

Executive & Administrative Support

• Provide comprehensive administrative and personal assistant support to the Project Manager.
• Manage the Project Manager's diary, appointments, meetings and travel arrangements.
• Coordinate internal and external meetings, including scheduling, preparing agendas and distributing meeting invitations.
• Handle correspondence, telephone calls and general administrative enquiries.
• Prepare, format and maintain professional reports, presentations, letters and other documentation.
• Manage confidential information and ensure professional handling of sensitive matters.

Project Coordination & Documentation

• Assist with the coordination and administration of mining project activities.
• Maintain project records, registers, reports and relevant documentation.
• Track outstanding actions, deadlines and deliverables and follow up with relevant stakeholders.
• Assist with the preparation and distribution of project progress reports and meeting minutes.
• Ensure project documentation is accurately filed, updated and easily accessible.
• Provide general administrative support to ensure the smooth running of project operations.

Meeting & Stakeholder Coordination

• Coordinate project meetings with internal departments, contractors, consultants and external stakeholders.
• Prepare meeting agendas, record minutes and distribute action items.
• Follow up on outstanding actions and ensure relevant stakeholders provide feedback within agreed timeframes.
• Maintain professional communication with project teams, management and external service providers.
• Assist with the coordination of communication between the head office and mining site teams.

Travel & Site Administration

• Coordinate travel arrangements, accommodation and logistics for project-related meetings and site visits.
• Assist with arrangements for Rustenburg site visits as required.
• Provide administrative support relating to site activities, contractor meetings and project requirements.
• Assist with coordinating site access and relevant documentation where required.
• Ensure effective communication and administrative coordination between the Irene office and mining operations.

Reporting & General Office Administration

• Assist with compiling, updating and maintaining project reports, spreadsheets and presentations.
• Monitor deadlines and ensure administrative tasks are completed within required timeframes.
• Maintain an organised electronic filing and document management system.
• Assist with general office administration and other project-related duties as required.
• Identify opportunities to improve administrative processes and overall office efficiency.

Professional Conduct & Confidentiality

• Maintain a high level of professionalism and confidentiality when dealing with management, employees, contractors and external stakeholders.
• Demonstrate initiative, accountability and sound judgement when managing daily responsibilities.
• Work independently while maintaining effective communication with the Project Manager and wider project team.
• Ensure all administrative activities are conducted in accordance with company policies and procedures.

Closing Date:

Submissions for this vacancy will close on 6 November 2026, however, you will still have the opportunity to submit your CV for this position until 29 November 2026.

PoPI Act:

Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.”