Personal Assistant: CMTD50001

Ekurhuleni; Gauteng; On-site; ZAR 408,000 - 560,000; Full time

Job summary

City of Ekurhuleni is seeking a Permanent Department Assistant within Communications, Marketing and Tourism. The role requires five years of secretarial experience and excellent verbal and written communication skills.

The successful candidate will coordinate confidential documents, manage calendars, monitor deadlines and support HoD tasks while ensuring efficient office operations and adherence to SOPs.

Qualifications

• 5 years' experience in a secretarial environment.
• Effective verbal and written communication skills.

Responsibilities

• Coordinate delivery of confidential documents or sensitive items.
• Monitor deadlines and prepare reminders for the HoD.
• Track and follow up on delegated tasks to officials on behalf of the HoD.
• Coordinate workflow with other Departmental PAs for alignment.
• Ensure smooth running of the office.
• Manage diaries, calendars and book meetings and venues for the division/Department.
• Perform day-to-day administrative tasks and filing.
• Ensure work aligns with work control and safety requirements.
• Adhere to SOPs to prevent wastage of financial resources and escalate risks.
• Contribute to a culture of exceptional customer service and ethical conduct.

Skills

Verbal communication

Written communication

Secretarial experience

Education

5 years' secretarial experience

Job description

Department : Communications, Marketing and Tourism Department (2024)

Location

City of Ekurhuleni

Remuneration

R 408,324 to R 560,184 - Basic salary per annum (plus benefits)

Assignment Type

Permanent

• 5 years' experience in a secretarial environment
• Effective verbal and written communication skills

Core Responsibilities:

• Coordinate delivery of confidential documents or sensitive items
• Monitor deadlines and prepare reminders or alerts for the HoD
• Track and follow up on delegated tasks to officials on behalf of the HoD
• Coordinate workflow with other Departmental PA's for alignment
• Ensure overall smooth running of the office
• Manage diaries, calendars and book meetings and venues as required for the division and/or Department
• Perform day-to-day administrative tasks such as maintaining information files and processing paperwork
• Ensure own work is in line with work control and safety requirements
• Adhere to specified standards, policies and SOPs to prevent and reduce wastage on financial resources and escalate associated risk
• Contribute to a culture, which builds rewarding relationships and enables exceptional customer service and ethical conduct by being a good example

Enquiries: Tel: [phone]

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful. The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally.