Executive PA to Head of Department

Ekurhuleni; Gauteng; On-site; ZAR 408,000 - 560,000; Full time

Job summary

City of Ekurhuleni is seeking a Permanent Department Assistant within Communications, Marketing and Tourism. The role requires five years of secretarial experience and excellent verbal and written communication skills.

The successful candidate will coordinate confidential documents, manage calendars, monitor deadlines and support HoD tasks while ensuring efficient office operations and adherence to SOPs.

Qualifications

• 5 years' experience in a secretarial environment.
• Effective verbal and written communication skills.

Responsibilities

• Coordinate delivery of confidential documents or sensitive items.
• Monitor deadlines and prepare reminders for the HoD.
• Track and follow up on delegated tasks to officials on behalf of the HoD.
• Coordinate workflow with other Departmental PAs for alignment.
• Ensure smooth running of the office.
• Manage diaries, calendars and book meetings and venues for the division/Department.
• Perform day-to-day administrative tasks and filing.
• Ensure work aligns with work control and safety requirements.
• Adhere to SOPs to prevent wastage of financial resources and escalate risks.
• Contribute to a culture of exceptional customer service and ethical conduct.

Skills

Verbal communication

Written communication

Secretarial experience

Education

5 years' secretarial experience

Job description

City of Ekurhuleni is seeking a Permanent Department Assistant within Communications, Marketing and Tourism. The role requires five years of secretarial experience and excellent verbal and written communication skills.

The successful candidate will coordinate confidential documents, manage calendars, monitor deadlines and support HoD tasks while ensuring efficient office operations and adherence to SOPs.