Executive Secretary: WASA50010

Ekurhuleni; Gauteng; On-site; ZAR 322,000 - 442,000; Full time

Job summary

City of Ekurhuleni is seeking a seasoned secretary to support the Water & Sanitation Department. The role involves calendar management, arranging travel, and handling a range of administrative tasks to enable managers and professionals to work efficiently.

Requirements include Grade 12 or equivalent and a Secretarial Diploma, with 3-5 years’ relevant experience. The position is permanent and based in Gauteng, offering a competitive salary with benefits.

Qualifications

• Grade 12 or equivalent NQF Level 4.
• Secretarial Diploma.
• 3-5 years' experience in a relevant environment.

Responsibilities

• Manage diaries and calendars, and coordinate meetings and venue bookings as required for the Division and Department.
• Arrange travel itineraries, bookings and accommodation for the Manager as required.
• Perform day-to-day administrative duties, including maintaining information and filing systems, updating records and processing documentation.
• Identify, address and resolve queries and administrative problems timeously, exercise discretion within established guidelines, and escalate unresolved matters to the appropriate authority.
• Utilise resources allocated to the position effectively and efficiently to achieve the required work outputs, and report and escalate any resource constraints or shortfalls.
• Adhere to and promote the Batho Pele principles in the provision of administrative support and services.
• Capture, transcribe, record, store and maintain information in written or electronic format, ensuring compliance with applicable governance requirements, policies, procedures and legislation.
• Maintain professional relationships and interactions with stakeholders, ensuring ethical, respectful and transparent dealings at all times

Skills

Diary management

Administrative support

Coordination

Stakeholder relations

Education

Grade 12 or equivalent NQF Level 4

Secretarial Diploma

Job description

Department : Water & Sanitation Department (2024)

Location

City of Ekurhuleni

Remuneration

R 322, 248.00 to R 442, 020.00 - Basic salary per annum (plus benefits)

Assignment Type

Permanent

Job Purpose:

Perform secretarial, clerical and other administration tasks in support of managers and professional.

• Grade 12 or equivalent NQF Level 4
• Secretarial Diploma
• 3 - 5 years' experience in relevant environment

Core Responsibilities:

• Manage diaries and calendars, and coordinate meetings and venue bookings as required for the Division and Department.
• Arrange travel itineraries, bookings and accommodation for the Manager as required.
• Perform day-to-day administrative duties, including maintaining information and filing systems, updating records and processing documentation.
• Identify, address and resolve queries and administrative problems timeously, exercise discretion within established guidelines, and escal​ate unresolved matters to the appropriate authority.
• Utilise resources allocated to the position effectively and efficiently to achieve the required work outputs, and report and escal​ate any resource constraints or shortfalls.
• Adhere to and promote the Batho Pele principles in the provision of administrative support and services.
• Capture, transcribe, record, store and maintain information in written or electronic format, ensuring compliance with applicable governance requirements, policies, procedures and legislation.
• Maintain professional relationships and interactions with stakeholders, ensuring ethical, respectful and transparent dealings at all times

Enquiries: Tel: [phone]

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful. The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally.