Personal Assistant

EdUpStairs; Mthatha; On-site; ZAR 287,000 - 389,000; Full time

Job summary

EdUpStairs in Mthatha is seeking a capable personal assistant and secretary to support the Regional Head with high-level administrative duties, diary management, travel arrangements, and document preparation.

The role requires Grade 12 and a secretarial diploma, three years of experience, excellent communication, confidentiality, and knowledge of public sector procedures. A valid driver’s license and strong organisational skills are essential.

Qualifications

• Grade 12 and secretarial Diploma or equivalent qualification.
• Minimum three years’ experience in rendering support to senior management.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• General computer literacy.
• Language skills and ability to communicate well with people at different levels and from different background.
• Good telephone etiquette and above average planning and organizing skills.
• Good people skills.
• High level of reliability.
• Written communication skills.
• Ability to conduct legal research.
• Ability to act with tact and discretion.
• Ability to identify and handle confidential matters, and to keep confidential matters as such.
• Good grooming, presentation, and professionalism.
• Knowledge of the relevant legislations, policies, prescripts, and procedures applicable in the public sector.
• A valid driver’s licence.

Responsibilities

• Receive telephone calls and refer the calls to the correct role player if not meant for the relevant manager.
• Record appointments and events in the diary of the manager.
• Type documents for the Regional Head and other staff within the unit.
• Provide high level secretarial, administration support and perform a personal assistant service to the Regional Head.
• Draft routine correspondences and reports.
• Operates office equipment like fax machines and photocopiers.
• Make travel and logistical arrangements for meetings and events.
• Take minutes during meetings and prepare same for signature in advance.
• Develop and maintain an accessible and user-friendly filing system.
• Prepare travel documentation and coordinate bookings for international travel for all AFU staff.
• Handle procurement of standard items such as stationery and refreshments.
• Liaise with relevant stakeholders with regards to al matters pertaining to administrative functions.
• Set up schedules for meetings and events.
• Provide general administration support to the manager and operation staff.
• Handle the procurement of standard items like stationary, refreshments for the Manager and office.

Skills

Telephone etiquette

Communication skills

People skills

Reliability

Written communication

Legal research

Tact and discretion

Confidentiality handling

Grooming and professionalism

Public sector knowledge

Driver's licence

Education

Grade 12 and secretarial Diploma or equivalent

Job description

Salary: R338 106 per annum (Level 07), (excluding benefits)

Centre: Mthatha

Requirements

• Grade 12 and secretarial Diploma or equivalent qualification.
• Minimum three years’ experience in rendering support to senior management.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• General computer literacy.
• Language skills and ability to communicate well with people at different levels and from different background.
• Good telephone etiquette and above average planning and organizing skills.
• Good people skills.
• High level of reliability.
• Written communication skills.
• Ability to conduct legal research.
• Ability to act with tact and discretion.
• Ability to identify and handle confidential matters, and to keep confidential matters as such.
• Good grooming, presentation, and professionalism.
• Knowledge of the relevant legislations, policies, prescripts, and procedures applicable in the public sector.
• A valid driver’s licence.

Duties

• Receive telephone calls and refer the calls to the correct role player if not meant for the relevant manager.
• Record appointments and events in the diary of the manager.
• Type documents for the Regional Head and other staff within the unit.
• Provide high level secretarial, administration support and perform a personal assistant service to the Regional Head.
• Draft routine correspondences and reports.
• Operates office equipment like fax machines and photocopiers.
• Make travel and logistical arrangements for meetings and events.
• Take minutes during meetings and prepare same for signature in advance.
• Develop and maintain an accessible and user-friendly filing system.
• Prepare travel documentation and coordinate bookings for international travel for all AFU staff.
• Handle procurement of standard items such as stationery and refreshments.
• Liaise with relevant stakeholders with regards to al matters pertaining to administrative functions.
• Set up schedules for meetings and events.
• Provide general administration support to the manager and operation staff.
• Handle the procurement of standard items like stationary, refreshments for the Manager and office.